Administration Coordinator - Melbourne
About the Role
We are seeking a highly organised and proactive
Administration Assistant
to provide comprehensive business and operational support across teams and stakeholders.
This role is responsible for ensuring the smooth coordination of daily activities, enhancing organisational efficiency, and supporting cross-functional initiatives through effective administration, communication, and process improvement.
Working independently and collaboratively, you will play a key role in managing schedules, maintaining documentation, coordinating activities, and driving administrative excellence across the business.
Key Responsibilities
Manage calendars, meetings, travel arrangements, and scheduling activities
Maintain accurate filing systems, records, and administrative documentation
Prepare, edit, proofread, and format professional business documents and reports
Coordinate communications, correspondence, and stakeholder enquiries
Monitor expenses, reporting requirements, and general office administration
Support project teams with administrative coordination and tracking of deliverables
Assist in the development and continuous improvement of administrative processes
Ensure activities are completed in accordance with company policies and procedures
Provide timely updates on project and operational activities to relevant stakeholders
Skills and Experience
Previous experience as an Administrative Coordinator, Team Assistant, Executive Assistant, or similar role




Robust organisational and time management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
High attention to detail and commitment to producing quality work
Strong proficiency with Microsoft Office Suite, collaboration tools, and business systems
Ability to work independently while building effective working relationships across teams
A proactive approach to problem-solving and process improvement
Experience supporting projects, reporting activities, and stakeholder coordination
Strong administrative and business support capability
If you're a highly organised administration professional who enjoys supporting teams, coordinating activities, and making a positive impact, we'd love to hear from you.
ManpowerGroup is committed to being a Diversity Confident Recruiter and encourages applications from people from a diverse range of backgrounds, including people with a disability.
Please indicate your preferred method of communication in your resume and please let us know if you require any reasonable adjustments should you be contacted for an interview.
Aboriginal and Torres Strait Islander people are encouraged to apply.
By submitting your resume and other personal information with this application you are consenting to this information being collected in line with our privacy policy.
Follow the link to learn more -
State: QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-*****-D5L4Q.
State: QLD, LHL-*****-Y5F6D.
State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS ******
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📌 Administrative Assistant (Melbourne)
🏢 Manpower Australia
📍 Melbourne