We are a premier wholesale distributor of kitchenware and related products, supplying major supermarkets, independent foodservice distributors, and trade customers across Australia and New Zealand. Our clients operate in rapid-paced retail and foodservice environments, meaning accurate administration, responsive service, and reliable supply chain coordination are critical to our success.
About the role
We are seeking an Administration Coordinator to join our small, friendly team in Moorabbin, VIC on a part-time basis Monday - Thursday. In this role, you'll provide essential smooth and efficient administrative support to our office. As an Administration Coordinator, you will be supporting the seamless order processing, customer support, accurate reporting, invoicing and cross-functional coordination between sales and logistics. This position offers the opportunity to develop your administrative skills whilst working alongside experienced team members who are committed to supporting your professional growth.
What you'll be doing
Support the Administration Manager in the day-to-day administrative operations, including order-to-cash workflows, invoicing, credit requests, and shipping documentation
Managing office correspondence, including sorting, distributing and filing emails, letters and documents
Coordinate closely with sales, warehousing, transport, procurement, and finance departments to resolve operational bottlenecks quickly.
Maintain up-to-date product, pricing, and customer master records in line with company policies




Act as the primary escalation point for complex queries from both internal teams and external 3PL warehouse partners.
Providing general clerical support, including data entry, sales reporting, typing and document preparation
Answering telephone enquiries and directing calls to appropriate staff members
Support compliance, internal audits, and trans-Tasman export/import documentation requirements.
Liaising with external parties including clients, vendors and service providers as required
Raising purchase orders, invoicing and coordinating the warehouse/3PL
Running regular stocktakes across the warehouse and 3PL
Performing ad hoc administrative tasks as requested by management
What we're looking for
Proficiency in Microsoft Office applications, including Word, Excel, Outlook and a willingness to learn new systems
Strong organisational and time management skills with the ability to prioritise multiple tasks
Excellent written and verbal communication skills
Attention to detail and accuracy in all administrative work
Solid understanding of order-to-cash processes, customer service operations, and account management.
Professional telephone manner and ability to interact courteously with colleagues and external contacts
Ability to work independently whilst also being a collaborative team member
Reliability and commitment to maintaining confidentiality of sensitive information
Prior experience in an administrative role ideally within a wholesale distribution or foodservice environment is highly valued, though enthusiasm and willingness to learn are equally important
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📌 Administration Coordinator (Melbourne)
🏢 seek.com.au
📍 Melbourne