Waste Services Group Pty Ltd – Braeside VIC
Waste Services Group (WSG) is one of Australia's leading integrated waste and resource recovery providers, delivering tailored collection, specialised and managed services solutions for businesses across the SME market. Backed by global investment and continuing to grow across Australia, WSG is entering an exciting next chapter — with sustainability, innovation and customer impact at the heart of what we do.
About the role
The Executive Assistant to the CEO provides high-level executive, administrative and coordination support to enable the CEO to operate effectively and focus on the organisation's strategic priorities. The role is a trusted partner to the CEO, responsible for managing competing priorities, facilitating effective communication, coordinating executive and Board-related activities, and ensuring the smooth operation of the CEO's office. The position requires exceptional judgement, discretion, initiative and the ability to anticipate needs and resolve issues in a fast-paced executive environment.
Key responsibilities
Manage the CEO's diary, appointments, meetings and competing priorities, ensuring time is aligned with strategic objectives
Coordinate domestic and international travel, accommodation, itineraries and associated logistics
Prepare, review and coordinate correspondence, presentations, reports, briefing papers and other executive documentation
Monitor commitments, actions and deadlines, proactively following up to ensure timely completion
Act as the primary point of coordination for matters directed to the CEO, exercising sound judgement when prioritising and escalating issues
Coordinate Board, Board Committee and executive leadership meetings, including scheduling, agendas, papers, minutes and action registers




Maintain confidential records and support governance processes in accordance with organisational policies and relevant requirements
Track decisions and actions arising from meetings and follow up with accountable stakeholders
Manage incoming communications on behalf of the CEO, ensuring matters are directed, prioritised and addressed appropriately
Handle commercially sensitive, personal and confidential information with the highest level of discretion
About you
Demonstrated experience providing high-level executive support to a CEO, Managing Director or senior executive
Exceptional organisational skills and the ability to manage competing priorities in a dynamic environment
Highly developed written and verbal communication skills
Solid judgement, initiative and problem-solving capability
Demonstrated ability to manage confidential and sensitive information
Strong interpersonal skills and the ability to engage confidently with senior stakeholders
High attention to detail and a commitment to accuracy and quality
Proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams
Ability to work independently, anticipate requirements and operate with minimal supervision
Experience coordinating Board and executive governance processes is highly desirable
Attractive salary package
Join a growing, national business backed by a global investment firm
Represent a well-known, trusted brand backed by a genuine commitment to quality service
Career development - development plans that incorporate in-house training, mentoring and on-the-job skill development and coaching
A collaborative and supportive environment where you will feel valued and part of the team
The prospect to be part of a business with a genuine focus on sustainability and environmental impact
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📌 Executive Assistant To The Ceo (Melbourne)
🏢 Waste Services Group
📍 Melbourne