About Us
UGL is well-known and respected for delivering end-to-end engineering, construction, and maintenance services across rail and transport, communications and technology systems, oil and gas, power, renewables, resources, water, and defence markets. We partner with global blue-chip companies, government agencies, private enterprises, and public institutions and are proudly a member of the CIMIC Group.
UGL's Energy and Industrial team continues to deliver strong results, with multiple large-scale energy projects progressing through commissioning and a robust pipeline of work.
About the Role
We are seeking a proactive and highly organised
Project Administrator
to support our renewable energy projects.
This role plays a key part in ensuring the efficient coordination of project mobilisation, onboarding, and administrative functions, supporting both project and operational teams. Preference will be given to candidates based in
Perth
, with the role operating primarily from a project office environment.
The successful candidate will act as a central coordination point across Recruitment, HSE, Travel, and Project stakeholders, ensuring a seamless mobilisation and onboarding experience for project personnel.
Key Responsibilities
Manage mobilisation activities, including uploading travel documentation, compliance records, and onboarding requirements
Coordinate onboarding activities for project personnel, including SAP onboarding processes
Issue inductions and coordinate onboarding information for new starters
Request and coordinate travel and accommodation bookings
Maintain mobilisation registers, workforce records, rosters, and project directories
Act as the key liaison between Recruitment, HSE, Travel, and Project teams to support workforce mobilisation
Prepare meeting minutes, reports, presentations, and project documentation
Provide administrative support across project teams, including document control and reporting
Assist with logistics coordination, equipment tracking, and inventory management




Support site compliance and workforce administration requirements
Liaise with internal stakeholders, contractors, and suppliers to resolve day-to-day project matters
Contribute to the continuous improvement of administrative processes and systems
Provide broader project administration support during periods of reduced mobilisation activity
About You
Previous experience in a Project Administrator, Mobilisation Coordinator, Site Administrator, or similar role within construction, engineering, mining, energy, or infrastructure environments
Demonstrated experience coordinating workforce mobilisation and onboarding activities
Experience maintaining registers, personnel records, and compliance documentation
Strong organisational skills with the ability to manage multiple priorities in a fast-paced project environment
High attention to detail and accuracy
Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience working with SAP or similar ERP systems will be highly regarded
Robust communication and stakeholder engagement skills
Proactive approach with the ability to work independently and collaboratively within a team
Ability to build effective working relationships across multiple business functions
What We Offer
Opportunity to work on a major renewable energy project
Career growth within UGL and the CIMIC Group
Supportive and inclusive team environment
Flexible working arrangements where operationally suitable
Discounted private health insurance
Salary continuance insurance
Salary sacrifice and novated leasing options
Paid parental leave
Strong health, safety, and wellbeing culture
Ongoing learning and development opportunities
Additional Information
As part of the recruitment process, you may be required to undergo a national criminal history check and pre-employment medical assessment, including drug and alcohol screening.
UGL is an equal opportunity employer and values diversity in the workplace. We encourage applications from candidates of all backgrounds and experiences.

📌 Project Administrator / Mobilisation Coordinator (Western Australia)
🏢 UGL Group
📍 Western Australia