Permanent Admin Assistant for a Growing Tech Organisation | Legal or Qualified Services Background
Your new company
Join an established technology organisation with a busy and collaborative Legal team based in Sydney.
This opportunity suits an experienced administrator from a legal or professional services environment who enjoys taking ownership, working with senior stakeholders and keeping a demanding team organised.You'll join a team where accuracy, initiative and reliability matter.
This is a full-time role offering hybrid working once you are established within the team.
Please note: You must be an Australian citizen, Permanent resident or have full working rights with no restrictions to apply.
Sponsorship is not offered.
Your new role
As the Administration Assistant, you'll provide day-to-day administrative and operational support across the Legal team, working closely with lawyers, internal stakeholders and external legal vendors.
A key part of your role will involve managing the team's legal billing processes, including invoices, purchase orders and service entry sheets, alongside wider administrative support.
Responsibilities include:
Supporting diary coordination, correspondence, filing and document management
Coordinating meetings, team expenses and travel
Collating documents for signature
Supporting onboarding for new Legal team members
Managing legal invoices and billing administration, including accurate coding and processing
Raising purchase orders and processing service entry sheets




Monitoring outstanding purchase orders and following up discrepancies
Liaising with Accounts Payable, internal stakeholders and external legal vendors
Coordinating monthly legal accrual requests
Maintaining accurate, audit-ready billing documentation
Assisting with team events, projects and wider administrative requirements
What you'll need to succeed
You'll bring 2–5 years' experience in an administrative or team support role, ideally gained within legal or professional services.
Exposure to billing or Accounts Payable would be beneficial.
Strong administration and organisational skills
High attention to detail and accuracy
Strong written and verbal communication skills
Solid Microsoft Excel skills
Experience with SAP or a similar ERP system would be beneficial but isn't essential
Most importantly, you'll be switched on, capable and ready to take ownership.
The team needs someone comfortable establishing themselves quickly and becoming a reliable point of contact for Legal.
What you'll get in return
A broad Legal Administration role with genuine ownership
Exposure to lawyers, business stakeholders and external legal providers
Hybrid working once established within the team
Excellent company culture and stunning office space in the Sydney CBD
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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📌 Admin Assistant | Legal Or Professional Services Background (Sydney)
🏢 Hays
📍 Sydney