Permanent Part‐Time Administration AssistantPermanent Part‐Time Administration AssistantSTAL Mechanical Fabrications | Braeside | Part‐time, 3 days per weekAbout usSTAL Mechanical Fabrications is a quick‐growing metal fabrication business specialising in mechanical pipe fabrication.
We're a hands‐on team that takes pride in quality work.
We're looking for an organised administrator to keep our office running smoothly, support us as we expand, and build their role alongside the business.The roleThis is a varied part‐time, on‐site role, 3 days per week with some flexibility on which days you work.
Our factory runs 7am to 3pm, so this role suits someone who likes an early start.
You'll support both the office and the factory.
You'll be the first point of contact for clients and suppliers and will work closely with our Factory Manager.Your duties will include:Managing the office inbox and phones and responding to enquiries promptlyLiaising with clients on quotes, orders, delivery timeframes and general queriesPreparing quotes and invoices in XeroProcessing bills and receipts in XeroRaising purchase orders and coordinating materials and suppliesAssisting the Factory manager with production and delivery schedulesPreparing and maintaining quality assurance documentationLooking after HR, including running weekly payroll in Xero,



managing leave and onboarding new startersStaying on top of quarterly and annual obligations such as WorkCover, LeavePlus, insurance renewals and supporting our bookkeeper with BASRunning regular stocktakes across the factory and officeGeneral administration such as filing, data entry and record keepingAbout youHighly regarded:Strong working knowledge of Xero, including payroll, bills, quotes and invoicingConfidence with both Google Workspace and Microsoft Office, including Gmail, Drive, Outlook, Word and ExcelExperience with construction industry payroll and insurances, or a willingness to learnExperience with quality assurance documentation (helpful but not essential)Experience using AI tools at work, or a willingness to complete AI capability trainingYou'll also bring:Previous experience in an administration role (manufacturing, trades or construction experience is a bonus)Strong attention to detail, especially with figuresClear, friendly communication on the phone and in writingThe ability to manage your own workload and juggle prioritiesA practical, can‐do attitude in a busy workshop environmentWhat we offerPart‐time hours: 3 days per week, with flexibility on daysAnnual salary reviewCompany laptop and phone suppliedA supportive, down‐to‐earth teamTraining and development, including AI capability trainingA role that grows as the business growsOn‐site parking
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📌 Permanent Part-Time Administration Assistant (Melbourne)
🏢 Stal Fabrications
📍 Melbourne