Document Controller | Temporary until June 2027 | $55 per hour + Super | CBD

Your new company

An exciting opportunity is available for a Document Controller to join a busy project support team working across a portfolio of large-scale construction and engineering projects. With an increasing volume of project work, the team is expanding its document control capability and is looking for someone who can provide reliable, accurate support across both existing and new document management systems.

Your new role

This is a hands-on document control position where you will be responsible for processing project documentation, maintaining accurate records and registers, completing quality checks and ensuring information is correctly captured and stored. This would suit someone who already has a foundation in document control and is comfortable learning recent technology, following structured processes and working across multiple projects.

Key Responsibilities

- Process incoming and outgoing project documentation in line with established procedures
- Upload and maintain documents within approved electronic document management systems
- Generate and process document transmittals
- Maintain accurate document registers, trackers and electronic records
- Apply correct document numbering, naming, filing and allocation conventions
- Complete quality checks to ensure information is accurate and complete before processing
- Identify missing or incorrect information and liaise with the appropriate project team to resolve issues
- Process routine document revisions and updates
- Track documentation through the appropriate review and approval processes
- Archive superseded documentation in accordance with established procedures
- Support the migration of information between legacy and new document management systems
- Assist with document audits, records clean-up and information-gathering activities




- Prepare reports using existing registers and project trackers
- Assist with the preparation of project handover documentation
- Provide general document management and project administration support as required

What you'll need to succeed

To be successful in this position, you will ideally have:

- Previous experience as a Document Controller
- Exposure to construction, engineering, infrastructure or another project-based technical environment
- Experience working with electronic document management systems or Common Data Environments
- Experience with Autodesk Construction Cloud, Autodesk Forma or similar platforms would be highly regarded
- Experience using systems such as iConex, TeamBinder or similar would also be advantageous
- Experience with SharePoint and Microsoft Office
- An understanding of document registers, transmittals, document numbering and revision control
- Strong problem-solving skills and the confidence to identify and escalate documentation issues
- The ability to learn new systems and adapt to different project requirements
- Strong communication skills and the ability to work collaboratively with project teams
- A positive attitude and willingness to learn and develop within document control

What you'll get in return

You'll receive support from experienced Document Controllers, while gaining exposure to major construction and engineering projects and both legacy and modern cloud-based document management systems.

The position is initially office-based while you complete training and onboarding, with the opportunity to move to a hybrid working arrangement of up to 40% working from home once established in the role. 38 hours per week, which may fluctuate in line with workload.

$55/hour + super

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

📌 Document Controller (Melbourne)
🏢 Hays Office Support
📍 Melbourne