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Victoria Police is currently advertising an Administrative/Property Officer role within Eastern Region, Division 2 with initial duties at Ringwood Uniform. On occasion, duties will also be required at Croydon Uniform. This role is highly challenging, and we are seeking a motivated, energetic and self-driven person to join our team. The successful applicant's primary role will be to provide a high level of administrative/property support to frontline policing across the Division.

As part of the role, the selected applicant may be required to perform some of their duties in a secure or restricted environment.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

- Undertaking a range of functions around the receipt, management and disposal of lost or seized items in accordance with police policy and relevant legislation.
- Accurate data entry and record management within relevant police systems and legislative retention periods, using hard copy and electronically based systems.
- Provide a high level of accuracy in administrative support functions as required to support operational policing outcomes, including banking, filing & general office duties.
- Liaising with internal and external stakeholders regarding police administration matters.

About You:

The successful candidate will ideally have the following skills and experience:

- Demonstrated experience in providing high level administrative services in a confidential environment.
- Computer skills and experience in Microsoft 365 are essential.
- Ability to interpret & apply legislation, policy & procedures.
- Effective time management skills to be able to prioritise and complete all tasks within specified timeframes, autonomously or as part of an experienced team.
- Strong written and verbal communication skills are valued.
- Ability to work effectively in a team environment.

Further Information:

- This position is located at Ringwood police complex, 31 Ringwood Street, Ringwood, VIC, 3134, however, you may be required to work at other locations within the Division.
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
- We expect our people to foster a safe and inclusive environment where their behaviour and attitude reflects, builds upon and promotes a positive and collaborative workplace that respects the culture and values of Victoria Police.

Your application must include:

- Resume
- Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

Please Note: All applications will need to be submitted through the Victorian Government careers website (Careers.vic). Applications will not be accepted via other platforms or email.

For further information, please contact: Senior Sergeant Michelle Maslen on or (emailprotected) .

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email (emailprotected) or on .

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local A boriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.”

If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.

Find out what it is like working as a Victorian Public Servant for Victoria Police:

$81,496 - $90,227 (excluding superannuation)

Work type

Ongoing, full time. Hybrid – 3 days WFH, 2 in-office (Level 24, 1 Spring Street Melbourne)

About the Role

Reporting to the Team Leader, Resolutions, the role involves supporting the assessment of complaints, managing phone and general enquiries, liaising with internal and external stakeholders, and preparing documentation to support our functions with Victoria Police and other agencies. The position also provides administrative assistance to CAT to support effective and timely decision-making, and the assessment of medical information.

The position also provides administrative assistance to CAT to support effective and timely decision-making, and the assessment of medical information.

The Administration Support Officer will also be responsible for the management of Notifiable Incident referrals received from CAT that require Notification of Incident letters to be sent to named drivers.

We are looking for candidates with, including but not limited to, the below experience and capabilities:

- Experience in providing high-quality administrative support in a fast-paced multimodal environment
- Strong ability to interpret and apply relevant legislation, policies, and procedures
- Highly developed written and verbal communication skills, including the ability to translate complex information for diverse audiences, and
- Exceptional attention to detail and commitment to accuracy.

For further information, please see the attached Position Description.

Qualifications

N/A

Further Information

For a confidential discussion, please contact Gareth Niall, Team Leader, Resolutions via email at (emailprotected) .

It is an inherent requirement of this position that the employee is ready, willing, and able to perform work outside their ordinary place of residence, including at ST Vic workplaces.

It is an inherent requirement of this position that the employee is ready, willing, and able to perform work outside their ordinary place of residence, including at ST Vic workplaces.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

What we offer you?

ST Vic is committed to building a culture of flexible work arrangements, providing professional development programs and supporting ways of working that help employees balance work and life. We welcome applicants from a diverse range of backgrounds, including veterans, people who identify as Aboriginal and Torres Strait Islander, have a disability, are from varied cultural backgrounds and those who identify as LGBTIQ+.

A Workplace committed to safety and wellbeing

ST Vic is committed to providing a protected and healthy workplace for all its people, including contractors and visitors. We have a solid focus on initiating wellness events for our people to foster a sense of enjoyment and positive mental health. In some instances, ST Vic also offers flexible working arrangements.

Diversity and Inclusion

ST Vic’s broad diversity program enables us to attract, recruit, retain and develop a diverse workforce to foster greater innovation, greater customer connection and increased wellbeing and satisfaction.

Learning and Development

We want you to grow, develop and learn with us! ST Vic provides you with access to a range of internal and external learning and development opportunities to support your performance in your role and further your career aspirations.

How to Apply

Please click the ‘Apply Now' button. As part of the application process, you will need to provide a copy of your resume and a cover letter of no more than 1 page in length addressing your skills, experience and interest in the position.

Applications close at midnight Wednesday 28 October 2026.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

Fleet Branch manages all aspects of the Victoria Police vehicle fleet. From design, safety testing, procurement, and police equipment fit out, as well as maintenance, servicing, and damage repairs. The administration support officer roles provide administrative support to the Branch including the update and maintenance of vehicle specific information and maintaining accurate and comprehensive registers.
Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

- Accurate data entry and word processing, including maintaining accurate vehicle records.
- Responding to customer enquiries via phone and email.
- Managing shared mailboxes and correspondence.
- Developing and updating procedural documents.
- Performing ad hoc administrative and office support duties.

About You:

The successful candidate will ideally have the following skills and experience:

- Highly developed customer service skills, with a focus on meeting stakeholder needs and expectations.
- Strong data entry and word processing skills with a high level of accuracy.
- Strong teamwork and interpersonal skills.
- Strong organisational and time management skills.
- A strong commitment to Infrastructure Solutions' strategy goals - supporting our people and embracing customer centricity, innovation and collaboration in our delivery of services.

Further Information:

- These positions are located at the Victoria Police Facility - Dawson Street, Brunswick. The roles will require occasional attendance at other locations including the Victoria Police Centre (311 Spencer Street, Melbourne).
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
- We expect our people to foster a safe and inclusive environment where their behaviour and attitude reflects, builds upon and promotes a positive and collaborative workplace that respects the culture and values of Victoria Police.

Your application must include:

- Resume;
- Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

Please Note: All applications will need to be submitted through one of the following platforms: Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email.

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email (emailprotected) or on .

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of pol ice, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.”

If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.

Find out what it is like working as a Victorian Public Servant for Victoria Police:

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team setting, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.



Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the principal, determine and manage work priorities within the school office
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Manage client reception and office operations
- Liaise with school staff in regard to support requirements
- Coordinate staff timetabling
- Undertakes VASS and/or VET administration support
- Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via (emailprotected)

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

The school has 32 staff, comprising 2 Principal Class Officers, 20 Teachers and 10 Education Support Officers. Our programs are designed to cater for the individual needs of a diverse range of students including students with disabilities. Rosewood Downs Primary School has a strong focus on Literacy and Numeracy. In addition, students are able to expand their learning via a comprehensive specialist program. An emphasis upon critical and analytic thinking strategies and a strong commitment to the development and integration of ICT across the curriculum combine to further provide an exciting and flexible learning program designed to meet students' individual needs.

Office & Administration Support – Campbellfield

Big River Group is a leading manufacturer and distributor of building products across Australia and New Zealand. With a proud 120-year history and strong growth trajectory, we provide innovative timber, panels, and building solutions to the construction industry. Our people are at the heart of our business – we value collaboration, accountability, and delivering quality outcomes for our customers and communities.

Your Role

Based at our Campbellfield branch, we are looking for an organised, hands-on, and customer-focused person to join our team in an Office & Administration Support role. This varied position combines day-to-day office administration, internal sales support, and customer service. You’ll play an important part in keeping the office running smoothly, supporting the wider team, and ensuring our customers receive great service.

What You’ll Do

- Provide general office administration support, maintaining filing systems, records, and office documentation.
- Handle incoming emails, phone calls and general enquiries, including over-the-counter customer sales and enquiries.
- Process sales orders and assist with order follow-ups, stock enquiries, order status, taking payment, and delivery arrangements.
- Liaise with sales representatives, customers, warehouse, and despatch teams.
- Prepare, update, and distribute daily, weekly, and monthly reports, spreadsheets, and correspondence.
- Support month-end tasks.
- Maintain product pricing and supplier information within the ERP system.
- Review purchase orders, claims and invoices for accuracy and completeness.
- Assist the branch manager with report preparation, updating spreadsheets, and gathering routine information.
- Support showroom displays, brochures, and sales materials as required.

What You’ll Receive in Return

- Competitive salary and a stable, full-time position within an ASX-listed business.
- Supportive and collaborative branch environment.
- Ongoing development and career progression opportunities.
- Free onsite parking and access to our Employee Assistance Program (EAP).

Interested?

Experience in a manufacturing, warehouse, distribution, or trade-based environment would be an advantage.

If you enjoy a varied role where no two days are quite the same, and you like working with people while keeping things organised behind the scenes, we would love to hear from you. Apply now through SEEK to join a growing national business with a solid safety and customer service culture.

Our Commitment to Diversity and Inclusion

At Big River Group we value equality, inclusion, and diversity. We are an Equal Opportunity Employer and are committed to providing an inclusive and diverse workplace free of discrimination. All aspects of recruitment and employment are based on competence, performance, merit, and business needs.

Administration Support Officer - Medical Response

3001 Melbourne Country Fire Authority

Posted today

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Job Description

- Full Time | Ongoing

CFA is an emergency service that places the community at the centre of everything we do. We work to protect lives and property across Victoria, every hour of the day.

Our organisation is made up of employees working alongside more than 51,000 volunteers. We value the different skills, experience and viewpoints that people bring, because they strengthen how we operate and support the services Victorians rely on.

We aim to be a workplace where people feel supported to do meaningful work, develop professionally and contribute to outcomes that matter to the people and places we serve.

To learn more about who we are and the work we do, visit our About Us page.

About the Role

An exciting, permanent Administration Support Officer role is currently available within our dynamic Medical Response team. This role plays an important part in the delivery of critical programs, including Fire Medical Response, Statewide Defibrillators and Health Monitoring and Rehabilitation, by providing high-quality administrative support to staff and volunteers.

Key responsibilities include:

- Coordinating meetings, travel, training activities and team communications
- Preparing correspondence, reports, presentations and meeting documentation
- Maintaining records, databases and program information systems, ensuring data accuracy and compliance
- Supporting procurement and financial processes, including purchase orders and invoice processing
- Assisting with logistics, equipment management and the delivery of training, workshops and program events
- Providing responsive support to CFA staff, volunteers and other stakeholders

A full position description is attached.

About you

You are an organised and proactive administrator who thrives in a busy and collaborative environment. With strong attention to detail and excellent time management skills, you can effectively manage competing priorities while delivering exceptional service to a diverse range of stakeholders.

You will be a confident communicator with the ability to build positive relationships with staff, volunteers and external partners. Your strong systems skills and commitment to accuracy will enable you to effectively manage records, prepare professional documentation and coordinate administrative and financial activities.

The successful applicant will demonstrate experience in administration, meeting coordination and records management, along with proficiency in Microsoft Office applications. Experience working with financial systems, procurement processes or SAP will be highly regarded. Most importantly, you will bring a customer-focused approach, strong problem-solving skills and a commitment to contributing to programs that enhance the safety and wellbeing of CFA members.

Why choose CFA

- Meaningful Purpose: Your contribution truly makes a difference
- Work-Life Balance: Paid parental leave, generous leave provisions
- Flexibility: Hybrid work options with flexible work arrangements
- Discounts: Emergency Memberlink discounts on various services
- Wellbeing Focus: Health Ready programs, flu vaccinations
- Member Assistance Program: Access support across 8 service pathways

Your Application

Click the ‘Apply' button to access our online application portal. You will be prompted to provide your personal and contact details and to respond to employment-related questions. When applying for a position with CFA, please include a cover letter (no more than 2 pages) and resume that clearly demonstrate your qualifications, experience and the key attributes and skills relevant to the role.

Pre-employment Checks

Offers of employment will only be made to candidates who are able to successfully complete a Nationally Coordinated Criminal History Check, Working Rights Check and hold a valid Working with Children Check. You will also be required to provide at least two professional references.

CFA is committed to creating and maintaining a diverse, inclusive, and safe volunteer and work environment. Our aim is to have a volunteer and paid workforce that reflects the community it serves. First Nations people, women, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply.

If at any stage of the recruitment and selection process you require an alternative format to the application material or reasonable adjustment to the interview arrangements, please don't hesitate to contact the person listed on the ad or alternatively, email (emailprotected)

The Country Fire Authority (CFA) values your privacy. We will use the information you provide when you are applying for employment with us for the purpose of recruitment, selection, evaluation and appointment and to report on anonymised key metrics (e.g. diversity). The information we collect will be handled in accordance with privacy laws, including the Privacy and Data Protection Act 2014 .You can view our Privacy Statement here . For access and correction of the information we have collected, contact (emailprotected)

The Admin Support & Meter Works Coordinator is responsible for supporting the metering works required for current and new clients. This role also assists the Admin Support team with managing and processing core administrative tasks.

Admin Support & Meter Works Coordinator
Role Overview

The Admin Support & Meter Works Coordinator is responsible for supporting the metering works required for current and new clients. This role also assists the Admin Support team with managing and processing core administrative tasks.

Duties & Responsibilities

- Coordinate with internal resources and third-party vendors for the flawless execution of tasks.

- Ensure all tasks are delivered on time and resources are appropriately allocated.

- Assist in maintaining existing Metering Asset Registers.

- Manage new meter installation requests through suppliers.

- Manage meter commissioning and decommissioning through suppliers.

- Process new applications and ad-hoc meter read requests.

- Assist with life support processing when required.

- Handle incoming and outgoing communication via phone and email.

- Maintain strong, existing relationships with suppliers.

- Perform general administrative duties as needed.

Requirements

- Education: Bachelor’s degree in Business Administration or a related field.

- Technical Skills: Advanced Excel skills (must-have) and experience using job ticketing systems.

- Communication: Exceptional English communication skills, both written and verbal.

- Professional Attributes:

- Strong decision-making, time management, and organizational skills.

- Excellent interpersonal skills and the ability to build effective working relationships.

- Adaptable and quick to adjust to changing priorities.





- Proven ability to work both collaboratively within a team and independently.

Work Schedule & Location

- Location: Makati City

- Schedule: Monday to Friday, 5:00 AM – 2:00 PM

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Finance and Administration Support - (knowledge of Cases 21 and Compass)

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

This role will commence on Monday 15th February 2027 with a four-day handover period.

Responsibilities

- The role will also include finance, Compass and attendance administration, including:
- Processing invoices, receipting payments and assisting with purchase orders.
- Supporting general school finance processes and administration.
- Managing and updating Compass records and information.
- Assisting with daily student attendance, including monitoring, follow-up and recording attendance information.
- Providing general administrative and reception support to staff, students and families.
- Managing and coordinating Contractor compliance
- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the principal, determine and manage work priorities within the school office
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Manage client reception and office operations
- Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via (emailprotected)

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

- All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Please ensure that your application includes:

- Aresume including relevant experience as well as personal details (name, address and contact numbers, business and home)
- Asection addressing the selection criteria and the requirements for application under the Who May Apply section
- Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment

This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.

Location Profile

Moorabbin Primary School No. 111 dates back to 1872, making it the oldest school in the district. The school is set in a residential area with attractive, well maintained grounds bordering Dane and Worthing Roads. Currently560 students are enrolled at the school, and we have 27 classes.

The school offers a wide range of specialist classes including PE, Science, Language (Mandarin), Music, SEL and Art.

All staff members are expected to be involved in school activities and contribute to the continuous improvement of the teaching and learning at the school. Prospective staff wanting to work at Moorabbin should be well versed in all aspects of use of technology with students including the use of Interactive Whiteboards.

The school has recently undergone a review and is focussed on better communication right across its community including maintaining the high achievement its students have in English and Mathematics with its new for year strategic plan. The school is well supported by an active School Council and Parent and Friends group.

Moorabbin Primary School teaches literacy through the MSL approach. Multi-sensory Structured Learning (MSL) is a scientific based approach that uses explicit teaching to inform students of common spelling rules and patterns.

We have a highly regarded pastoral care program. In addition, our own `Moorabbin Kids are Terrific Kids' program is well thought of and children from Moorabbin PS are often complimented by community members for their caring and polite natures.

Our motto is 'The Place to Excel'. Excel means to outclass, to stand out, to surpass and this is what we strive for by positively encouraging every child to exceed even their own dreams. We value a learning community where all children can flourish and be challenged, learning to problem solve and pursue excellence in all that they do. This is epitomised by the high standards our students achieve.

Moorabbin Primary School has consistently achieved excellent academic results as measured by National testing programs for a number of years. This is due to the extremely dedicated staff who work so hard for the good of the school and the children they care for.

We are seeking passionate staff who are willing to learn and contribute to our vibrant school.

Hamilton Locke is a law firm evolving the traditional approach to corporate and commercial legal services. We are constantly removing the layers of bureaucracy, reacting quickly to change, providing exceptional service and finding creative solutions to deliver smart advice.

We are part of the HPX Group , which was proudly named one of AFR BOSS Best Places to Work 2025 . Within that group, Hamilton Locke was also recognised as Law Firm of the Year at the 2025 Australian Law Awards , a reflection of our commitment to doing things differently and creating an exceptional experience for both our people and clients.

We have built a people-centric business from day one, bringing together top talent from across the globe. We are driven by maximising the ‘people experience’ – PX and creating a vibrant culture. We believe a strong PX drives the best possible ‘client experience’ – CX and therefore we strive to create a work environment focused on learning, teamwork and collaboration, underpinned by a values-based leadership model .

The Role

We are seeking a Legal Practice Assistant to support our Corporate team in Melbourne. You will work closely with our partners and fee earners, providing high-quality legal and administrative support to ensure the smooth and efficient running of both practices.

This is ideally a full-time, office-based role in our Melbourne office, where you will be a key contributor to team operations and client service. It will allow you to utilise your strong interpersonal and communication skills, as well as your excellent organisational and administrative abilities, while playing an integral role in our continued growth and success.

We are looking for someone who is enthusiastic, proactive, hard-working and brings a positive, can-do attitude to the team.

Responsibilities

- Provide comprehensive administrative and legal support to a small team of Banking and Finance Partners
- Manage complex calendars and email correspondence, scheduling internal and external meetings and coordinating travel arrangements
- Client liaison and communication
- Billing and expense management
- Conducting searches
- Maintain client and matter records, documents and databases
- Ad hoc administrative duties including printing, scanning and photocopying
- Ideally with 2 years plus administrative experience within the legal industry, or otherwise administrative experience in a professional environment
- With strong attention to detail and the ability to efficiently manage multiple stakeholders and priorities
- Intermediate Microsoft Office Suite, billing and document management system skills
- Who is an effective communicator and excellent organisational abilities
- Who is confident and self-motivated
- A proficient problem solver, adept at identifying and resolving challenges
- A commitment to providing a high level of administrative support to the team
- Positive, collaborative and able to work effectively as part of a team.

What’s in it for you

- Be mentored in a supportive environment, with access to quality work and professional development opportunities
- A fun, collaborative and high-performing team environment with regular social events, and training days
- A competitive remuneration package, including equity pursuant to the Group’s ESS
- An extra week’s leave, as part of our employee personal development program
- Full-day birthday leave.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information.

Please note, applicants must be an Australian Citizen or permanent resident to apply.

For more information on Hamilton Locke, please visit or follow us on LinkedIn here .

Accessibility and Inclusion

At Hamilton Locke and HPX Group, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender, gender identity, sexual orientation, age, ability, cultural backgrounds, and family and caring arrangements.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. If you require any support or reasonable adjustments to complete your application, please contact us at .

Agency submissions

HPX Group does not accept agency submissions unless the agency is specifically contacted by a member of the Recruitment Team. Please do not forward candidate profiles or resumes to partners, hiring managers or other employees - this will not constitute as an introduction to the firm and HPX Group will not be liable for a fee.

Ongoing role with regular weekly/fortnightly/monthly hours on weekdays (Monday - Friday) If volunteering remotely must have own computer/internet connection/phone Please list your times and days of availability on the application form Why choose to volunteer with Red Cross? At Red Cross, admin support helps keep things running smoothly so we can focus on helping people. Whether it’s organising files, reviewing data or updating records, each contribution matters. You can help improve lives and create a positive impact in your community It’s an opportunity to enhance your skills & knowledge & gain new experiences You’ll be helping Red Cross to support vulnerable people across Australia The Program The Strategy, Performance and Innovation Team helps shape the future of Red Cross. We support long-term planning and make sure everyone is working toward the same goals. To do this, we keep an eye on trends, risks and new ideas - helping Red Cross respond quickly and effectively in a changing world. As an Administration Support Volunteer, you’ll play a key role by: Keeping documents and records organised Supporting meeting preparation and team coordination Helping with communications and reporting Your support helps the team stay focused on strategy and impact - and contributes to Red Cross making a real difference across Australia. The Opportunity We’re looking for detail-oriented people to lend their skills in administrative support. Whether it’s helping with scheduling, record management or supporting data reviews and presentation, your contribution will be the backbone of our team’s success. This is a great opportunity for someone who enjoys structure, values efficiency and wants to make a meaningful impact. Red Cross will ensure you have ongoing support and direction. The impact Through your contributions you’ll help us to empower frontline teams to focus on what they do best - delivering services, engaging communities and driving impact. This is a unique opportunity to gain hands-on experience within the world’s largest humanitarian network. Application requirements For this role you will be required to undertake a National Police Check, which will be organised through Red Cross The role will also require you to hold or apply for a Working With Children Check or Working With Vulnerable People Check depending on your State/Territory. Red Cross can assist you to apply for this check. You will need to provide a recent copy of your CV Red Cross people are expected to act professionally, responsibly, and respectfully towards others, adhering to the organisation’s policies and procedures and standards of behaviours. This includes ethical data practices. A failure to meet these requirements may lead to termination of the volunteer agreement. You may be asked to sign a confidentiality agreement when information handled is commercially sensitive. Further information Volunteers will be supported by a dedicated coordinator and provided with access to relevant data, tools, and documentation. Opportunities for collaboration and recognition will be offered throughout the engagement. To find out more about this opportunity please contact the Strategy, Performance and Innovation Team via email Thank you for considering volunteering at Red Cross. We also have great career opportunities, please visit our website at

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