The Opportunity

We are partnering with a highly regarded Australian architecture practice to recruit an experienced Bid Coordinator to join their growing team in Sydney.

This is an excellent opportunity for a motivated and detail-oriented bids professional to play a key role in securing new projects across the architecture and design sector.

Working closely with senior leadership, architects and the wider communications team, you will take ownership of the end-to-end bid process, preparing high-quality bespoke submissions for a diverse range of private, government and institutional projects.

The role offers a great mix of strategic bid coordination, creative writing and stakeholder engagement, with the opportunity to contribute to broader marketing and communications initiatives.

Key Responsibilities

- Coordinate end-to-end tender submissions, including EOIs, RFTs, RFQs, proposals and design competitions.
- Manage bid timelines, submission requirements and internal deadlines to ensure high-quality, compliant responses.
- Work closely with Directors, Principals, Architects and external consultants to gather relevant project information.
- Draft, edit and refine compelling written content tailored to client requirements and evaluation criteria.
- Review tender documentation and assist with bid/no-bid assessments.
- Prepare and maintain capability statements, project case studies, team CVs and bid content libraries.
- Coordinate internal bid meetings, reviews and approvals throughout the submission process.
- Ensure all submissions align with the practice's branding, presentation and quality standards.
- Support broader marketing, communications and administrative activities where required.

About You





We are looking for a proactive and organised individual who enjoys working in a collaborative, design-focused environment.

To be successful, you will ideally bring:

- Previous experience in a Bid Coordinator, Submissions Coordinator, Proposal Coordinator or similar role.
- Experience within architecture, design, engineering, construction or the broader built environment.
- Excellent written communication skills, with the ability to develop engaging and persuasive content.
- Strong organisational skills and the ability to manage multiple submissions and competing deadlines.
- Confidence liaising with senior stakeholders and coordinating inputs from multidisciplinary teams.
- Experience preparing government or institutional tender submissions would be highly regarded.
- Proficiency in Microsoft Office and Adobe Creative Suite, particularly InDesign, would be advantageous.
- A qualification in communications, marketing, architecture or a related discipline would be beneficial.
- A collaborative, positive and solutions-focused approach.

What's on Offer?

- Join a well-established and highly respected Australian architecture practice.
- Work on submissions for an exciting portfolio of architectural and design projects.
- Collaborate directly with experienced architects and senior leadership.
- Opportunity to take ownership of bids and contribute to the ongoing growth of the business.
- Supportive, professional and creative team setting.
- Long-term career development within the architecture and design industry.

Apply Now

If you have experience coordinating bids and submissions and are looking to take the next step in your career within a leading architecture practice, we would love to hear from you.

📌 Bid and Communications Coordinator (Sydney)
🏢 CGC Recruitment
📍 Sydney