A hands-on finance and administration role supporting payroll, accounts and project operations.
Your new company
We are seeking a detail-oriented and proactive Administration Officer to join our team. Reporting to the Office Manager, you will play a key role in supporting payroll, accounts, project administration and day-to-day financial operations. This is a hands-on position suited to someone who thrives in and enjoys working across multiple functions.
Your new role
Key Responsibilities
- Payroll & Employee Administration
- Process the weekly payroll accurately and on time.
- Maintain employee and subcontractor payment information.
- Coordinate employee onboarding and payroll administration.
- Ensure payroll records and employee documentation are kept up to date.
Accounts & Finance
- Process accounts payable transactions and supplier invoices.
- Perform bank and account reconciliations.
- Assist with month-end reporting and finance activities.
- Provide support with BAS and IAS preparation.
Project & Construction Administration
- Raise and manage purchase orders.
- Process labour and material dockets.
- Assist with job costing and project financial tracking.
- Support the preparation and administration of progress claims and retentions.
- Ensure accurate project-related documentation and financial records are maintained.
General Administration
- Provide general finance and office administration support.
- Assist with ad hoc reporting and administrative tasks as required.
- Contribute to process improvements and operational efficiencies.
What you'll need to succeed
- Demonstrated experience in payroll, accounts payable, accounts receivable and general finance administration.
- Strong experience using Xero (essential).
- Sound understanding of reconciliations, payroll processes and financial administration.
- Previous experience in construction, trades, engineering or another project-based industry will be highly regarded.
- Strong attention to detail and organisational skills.
- Proficient Microsoft Office skills, particularly Excel.
- Excellent communication.
- Ability to manage competing priorities and meet deadlines.
What you'll get in return
- Diverse role with exposure to payroll, finance and project administration.
- Opportunity to work within a team-oriented and supportive team environment.
- Stable and growing business with long-term career opportunities.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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