Virtual Assistant - Operations

Job Title: Virtual Assistant-Operations

Location: Remote

Employment Type: Part-time (approx. 20 hours/week), with potential to scale

About the Role: We are currently hiring for one of our client based in Australia, we’re looking for a highly organised, systems-driven Operations VA to work directly with the CEO of the company and coordinate the operational engine of their accounting practice. This role is firmly within the accounting domain. You must understand Australian bookkeeping and management accounting fundamentals. However this is not a standalone client accountant role.

This role is an independent contributor role for someone who thrives in structure environments, respects systems, and knows how to improve efficiency without disrupting operational stability.

Key Responsibilities

- Organise, assign, track, and monitor tasks through ClickUp.
- Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
- Maintain organised documentation and filing systems within Google Workspace.
- Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
- Track action items and ensure tasks are followed through and completed.




- Conduct preliminary quality checks on reconciliations, coding, and workpapers.
- Monitor scope adherence and flag any out-of-scope work.
- Assist with tracking aged receivables and other internal operational matters.
- Step in and support hands‑on when needed to keep important deadlines on track.
- Support the onboarding of new team members into company tools and workflows.

Must-Have Requirements

- Background in operations, practice management, admin VA or executive support within an accounting firm.
- Robust understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
- Hands‑on experience with ClickUp (dashboards, workflows, templates).
- Experience with Xero, QuickBooks Online and/or MYOB.
- Systems‑oriented mindset with respect for existing frameworks.
- Ability to operate independently without close supervision.

Who This Role Suits

This role is ideal for someone within the accounting industry who enjoys operations, structure and execution more than purely technical accounting work, and wants to work closely with a CEO in a growing accounting practice.

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