Create positive change. Be a champion of Ecological Transformation.
Join Veolia, a global leader with over 170 years of experience, operating in 40+ countries with 220,000 employees worldwide, including 6,500 staff across 300 sites in Australia and New Zealand. As part of our team, you'll contribute to crucial environmental solutions through our innovative Water, Waste, Energy and Industrial Services, helping protect the workplace and address essential human needs for a sustainable future.
The Opportunity
In this 12 month fixed term contract parental leave cover position, you will provide high level support to two C-suite executives and other senior stakeholders. In addition, you will be responsible for the management and coordination of 2 Corporate Office administrative staff.
What's on offer
High profile executive support role
Pyrmont head office with water views
Market-leading global environmental services organisation
What you'll be responsible for
- Manage executives' diaries through coordination and scheduling of meetings and appointments
- Manage executives' inboxes and prioritise action items
- Assist with creation and preparation of meeting agendas, reports, presentations, letters and executive/departmental documents
- Manage meeting minutes and actions
- Collect and prepare information required for presentations and reports
- Manage correspondence between Executives and internal/external stakeholders
- Manage expenses, credit card reconciliation and process invoices
- Prepare and coordinate travel requirements and itinerary
- Oversee front desk functions and processes by managing Receptionist and Office Coordinator's duties and responsibilities
What you'll need to be successful
Five years' experience as an Executive Assistant or Office Manager in a medium to large organisation
Demonstrated experience working with Executive/Senior level stakeholders
Proficient in G-Suite applications
Demonstrated experience managing a small team
Why Veolia?
At Veolia, we support our people both at work and beyond. Enjoy a comprehensive range of benefits designed to help you thrive, including:
Generous paid parental leave and a paid volunteer day
Flexible and hybrid working arrangements
Superannuation contributions on unpaid parental leave
Fitness Passport and discounted health insurance
Employee Assistance Program (Thrive) for you and your family
Car allowances, novated leasing, and vehicle discounts
Bonus and referral programs, plus employee share plan
Ongoing professional development and clear career pathways
Veolia is committed to ensuring every employee returns home safely every day under our Always Safe Charter.
Join a team that values your wellbeing, growth, and contribution—while making a real impact on the environment and our communities.
Fairness, Diversity & Inclusion
Veolia is committed to fostering a diverse, equitable, and inclusive workplace where everyone is valued and respected. We welcome applications from all backgrounds and are dedicated to providing a safe, supportive, and accessible environment. If you require adjustments to the recruitment process, please let us know so we can support you.
Discover more about our benefits, culture, and commitment to diversity at anz.veolia.com/careers.
We value your interest in our employment opportunities and commit to respond to all applications.
Veolia is committed to conducting recruitment in a fair, ethical and transparent manner based solely on merit. Candidates with direct or indirect personal/professional ties to Veolia and/or any third party related to Veolia business (including but not limited to Veolia's suppliers, customers, partners and competitors) must disclose this information.
📌 Executive Assistant (Sydney)
🏢 Veolia
📍 Sydney