Chaos1 is seeking a mission-first Business Administrator to support the governance and finance administration of the company. You will keep the registers, records and calendars a defence company is audited on, support finance with transactions and reconciliations, and run the office administration that keeps the XFACTORY site working. You can expect to work directly with the executive leadership team and back of house functions.
Key responsibilities
- Maintain governance records including the executive meeting calendar, papers, minutes and the decision and action registers
- Keep company registers current including contracts, insurances, licences and policies, and the compliance calendar evidence
- Process accounts payable and receivable transactions, expense claims and credit card reconciliations to the month-end timetable
- Support payroll and superannuation administration including timesheets, leave records and allowances
- Run office administration including mail, supplies, visitors, meeting rooms and the front of house at XFACTORY
- Run onboarding paperwork including forms, records and induction bookings
- Book travel and accommodation for field activities against the campaign calendar
- Prepare documents, presentations and correspondence for the executives to Chaos1's templates
About you
- Certificate IV or Diploma in Business Administration, Accounting or a related discipline, or equivalent experience
- Over 2 years in business, finance or governance administration
- Experience with accounts processing, reconciliations or payroll administration in an accounting system such as Xero
- Experience maintaining registers, records and minutes to an auditable standard
- Working proficiency in Microsoft 365 including Word, Excel, SharePoint and Teams
- Discretion with confidential company and personnel information
- Explicit written and spoken communication with staff, customers and suppliers
- Australian citizenship and ability to obtain a Baseline security clearance
- Ability to be onsite at Chaos1's XFACTORY, Sydney
- Preferred: Experience in a defence industry SME, aviation or another regulated environment
- Superannuation above the mandated rate
- 25 days of annual leave every year, a full week more than the standard four weeks
- Clearance sponsorship. We sponsor your clearance and pay the vetting costs
- Mobilised from the start. Your equipment, access and role brief are ready before you arrive, and you'll be part of live work within your first fortnight
About us
Chaos1 is an Australian defence company with a mission to forge a faster path to warfighter capability. Purpose-driven and mission-first, Chaos1 deploys the people, processes and technologies needed to tackle defence's toughest problems. In a world where time is short and the threats are real, Chaos1 is the catalyst that operates forward to rapidly field warfighter capability in months.
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📌 Business Administrator (Sydney)
🏢 Chaos1
📍 Sydney