We’re looking for a detail-oriented Junior Company Secretary to join our team. You’ll help prepare and lodge corporate documents, keep statutory records up to date, and support the governance of a group of companies with different purposes and structures. This is an entry-level, fixed-term role (3-4 months) that suits a penultimate or final-year student, or a recent graduate, who wants a practical start in company secretarial and corporate governance.

Key Responsibilities

Statutory compliance and lodgements

Prepare director and officeholder appointment and resignation documents, including resignation letters, consents to act, resolutions and updated registers

Prepare and lodge ASIC change-of-details forms and other documents with relevant authorities within statutory timeframes

Check the current ASIC record and entity details before preparing documents, so paperwork reflects what is actually on record

Corporate records and entity management

Keep corporate records and statutory registers up to date in our electronic document management systems

Maintain an entity tracker covering directors, officeholders and key dates across multiple companies

Support governance across a group of entities with different purposes (such as trustee companies, special purpose vehicles and holding entities), learning how each is used and why it matters for compliance

Board and committee support

Prepare draft agendas, board papers, meeting minutes and work plans





Track matters arising and follow up actions after meetings

Coordinate signatures from directors and track completion

Stakeholder and team support

Receive and clarify instructions from executives and directors, often by email and to tight deadlines, and follow up on open items

Help coordinate responses to external audit, compliance and assurance requests

Provide continuity and cover when team members change, including picking up files with limited handover

Skills, Knowledge & Experience

Required

Currently in the penultimate or final year of a degree in law, commerce, economics, finance or a related field, or a recent graduate

Clear written and spoken English

Good working knowledge of Microsoft Office, especially Word

Accurate and careful, and you check your own work

Organised, with the ability to manage several tasks and meet hard deadlines

Comfortable following up senior people politely and persistently to get information and signatures

Good judgement on when to ask a question or elevate rather than assume

Discreet with confidential corporate and personal information

Comfortable asking questions and taking feedback

A reliable team player

Preferred

Familiarity with ASIC Connect or ASIC registers

Prior admin, paralegal or qualified services experience (including part-time or internship work)

No company secretarial experience is needed.

📌 Junior Company Secretary (Sydney)
🏢 Regal Partners
📍 Sydney