Some of the key benefits of joining Programmed include:

Join a newly established team supporting a major maintenance services contract

Develop your finance and commercial administration skills in a large-scale operational environment

Gain exposure to financial controls, reconciliations, reporting and contract administration

Work closely with experienced finance and operational leaders

Adaptable location based in Geelong or Melbourne

Full-time permanent position with career growth potential

Supportive culture focused on safety, teamwork and continuous improvement

Access to employee benefits and professional development opportunities

Why You'll Love Working With Us Some of the key benefits of joining Programmed include:

Join a newly established team supporting a major maintenance services contract

Develop your finance and commercial administration skills in a large-scale operational environment

Gain exposure to financial controls, reconciliations, reporting and contract administration

Work closely with experienced finance and operational leaders

Flexible location based in Geelong or Melbourne

Full‑time permanent position with career growth potential

Supportive culture focused on safety, teamwork and continuous improvement

Access to employee benefits and professional development opportunities

About the Opportunity Programmed Facility Management is seeking a detail‑oriented

Finance Administrator

to support a major maintenance services contract.

This role is responsible for delivering accurate and timely financial administration activities across the contract. You will support financial governance through transaction processing,



reconciliations, record management and month‑end activities while working closely with Finance and Operations teams.

This is an excellent opportunity for an experienced finance administrator, accounts officer or bookkeeping professional looking to further develop their career within a large and dynamic operational environment.

Location:

Geelong or Melbourne, Victoria

Key Responsibilities Financial Transaction Processing

Process and allocate contract overhead costs accurately and within required timeframes

Prepare manual invoices, credit notes, journals and financial adjustments

Prepare and validate payment journals for vendor invoices

Maintain payment records and monitor approval status

Investigate and resolve discrepancies and transaction issues

Financial Administration & Controls

Maintain accurate financial records and supporting documentation

Ensure financial transactions are processed in accordance with approved controls and procedures

Support internal audits, reviews and compliance activities

Protect confidential and commercially sensitive information

Identify and escalate risks, errors or control concerns

Reconciliations & Month-End Support

Perform reconciliations and data integrity checks





Assist in identifying and resolving missing or inaccurate financial information

Support accrual preparation and month‑end finance activities

Assist the Finance Manager with reporting and administration requirements

Maintain financial system integrity and master data accuracy

About You To be successful in this role, you will be highly organised, detail‑oriented and comfortable working with financial information in a quick‑paced environment.

You will also possess:

Experience in finance administration, accounts processing, bookkeeping or a similar financial support role

Experience processing journals, adjustments, invoices or financial transactions

Understanding of reconciliations, accruals and month‑end processes

Strong numerical and analytical skills

Excellent organisational and record‑management capabilities

High attention to detail and accuracy

Intermediate Microsoft Excel skills

Strong written and verbal communication skills

Ability to work collaboratively across multiple teams

Current Driver Licence

Highly Regarded

Qualification in Accounting, Finance, Bookkeeping, Business Administration or a related discipline

Experience using enterprise finance systems

Experience supporting financial controls and governance processes

Experience within maintenance, construction, infrastructure, utilities or service delivery environments

Experience supporting high‑volume transactional environments

About Us Programmed Facility Management is a leading provider of asset management, maintenance and project management services across a multitude of industries.

Working

📌 Finance Administrator (Melbourne)
🏢 Programmed
📍 Melbourne