Established in 1974, MACS Australia Group is a proud West Australian family-owned company that delivers high-quality construction, industrial, maintenance and demolition services to municipal, commercial, and resource clients throughout Western Australia.

About the role
We are seeking a highly organised and proactive Operations Administrator to support the day-to-day delivery of our concrete sawing, drilling and plant hire services, to join us on a Full-time basis, in Canning Vale. This is a hands-on coordination role responsible for scheduling personnel and equipment, responding to Client requirements and ensuring jobs are delivered safely, efficiently and on time. You will be the key link between clients, supervisors, operators, and management. Reporting to the Operations Manager – Concrete Sawing, Drilling, Scanning & Plant Hire, the responsibilities for this role include but are not limited to:
- Coordinate daily concrete sawing, drilling and plant hire operations
- Schedule operators, vehicles, plant and equipment across multiple jobs
- Receive customer enquiries and confirm job requirements, site access and timeframes
- Prepare job information, work orders, quotes and supporting documentation
- Communicate schedules and changes clearly to clients and operational teams
- Monitor job progress and respond promptly to delays or changing priorities
- Arrange plant mobilisation, delivery, collection and off-hire
- Maintain accurate records of equipment availability and utilisation
- Ensure required licences, competencies, permits and site documentation are current
- Support compliance with safety, quality and environmental requirements




- Review completed job documentation for invoicing and payroll purposes
- Assist with purchasing and general operational administration Qualifications &

Experience:

- Previous experience in operations, scheduling, logistics or project coordination
- Robust planning and organisational skills
- Excellent communication and customer-service skills
- High level of attention to detail
- Confidence coordinating field-based personnel and equipment
- Good computer skills and experience using scheduling or job-management systems (FCC)
- Strong attention to detail and accurate record-keeping
- A sound understanding of workplace health and safety requirements
- The ability to make timely decisions and adapt to changing operational demands
- A current Australian driver’s licence

What we offer

- A permanent, full-time position with a growing business
- A varied role with genuine operational responsibility
- Supportive management and an experienced delivery team
- Competitive remuneration based on skills and experience
- Opportunities for professional development and career progression
- A workplace focused on safety, teamwork and reliable service TO APPLY We are a diverse, dynamic, and innovative organisation, and encourage applications from people of all backgrounds. We value our people and social diversity and strive for the most innovative and efficient solutions. If you are interested in the above position, please apply through Seek with a copy of your CV and cover letter. Applicants must have the right to work in Australia. Only shortlisted applicants will be contacted.

📌 Operations Administrator (Canning Vale)
🏢 MACS Australia Group
📍 Canning Vale