Executive & Governance Coordinator

Love organisation? Great with detail? Help keep governance and executive priorities moving.

Are you highly organised, detail-focused and skilled at keeping important actions and priorities on track?

Do you enjoy coordinating meetings, preparing high-quality documentation and working confidently with senior stakeholders?

We are seeking an Executive & Governance Coordinator to provide high-level support to Astley Care’s Chief Executive Officer and governance support to the Board and Board Committees, with additional coordination for the Executive Leadership Team as required.

This opportunity will suit an experienced professional who has supported a Chief Executive Officer and coordinated Board or Committee governance. You will enjoy being at the centre of activity and take pride in keeping priorities, documentation and governance actions organised, accurate and on track.

About Astley Care

Astley Care is a respected not-for-profit organisation providing aged care and community services across Perth’s south-east metropolitan region.

For more than 40 years, we have supported people to live independently in their own homes. Our purpose centres on choice, dignity and independence.

Robust governance and effective organisational support help make that purpose possible. In this role, you will keep those foundations organised, accurate and moving forward.

About the Role

As Executive & Governance Coordinator, you will coordinate the processes and documentation that enable effective governance, decision-making and organisational accountability.

You will coordinate Board and Committee governance, support the CEO’s priorities and reporting, and maintain accurate governance records and documentation.

You will also support compliance activities, policy review cycles, document control, contracts and other corporate administration requirements.

What You Will Be Doing

- Coordinate Board and Committee meetings, schedules, agendas, papers and professional Board packs.
- Prepare minutes, maintain resolutions and action registers,



and follow up outstanding actions with stakeholders.
- Coordinate the CEO’s meetings, priorities, planning and travel arrangements, and support Executive Leadership Team meetings and workshops as required.
- Prepare reports, presentations and planning materials for the CEO, Board and Board Committees, with Executive Leadership Team reporting support as required.
- Maintain governance registers, delegations, Board portal administration and corporate records.
- Monitor governance reviews, compliance obligations, policy cycles, deadlines and risks, escalating issues as required.
- Maintain SharePoint, version control, document control and electronic filing systems, and support contract, procurement and insurance administration.
- Support governance and executive reporting and continuous improvement activities.

Who We Are Looking For

You will be a highly organised coordinator who takes pride in getting the details right.

You will work confidently with senior stakeholders, handle confidential information with discretion and maintain high standards across competing priorities and deadlines.

You will bring:

- Demonstrated experience supporting a Chief Executive Officer and coordinating Board, Committee or governance administration in a complex organisation.
- Ability to work effectively with a CEO, Board Chair, Committee Chairs and other senior stakeholders.
- Experience coordinating Board, Committee or senior-level meetings, including agendas, papers, minutes, resolutions and action registers.
- Excellent organisation, planning and problem-solving skills, with the ability to manage competing priorities and work autonomously.
- Highly developed written communication skills and strong attention to detail.




- Advanced Microsoft 365 skills, including Word, Outlook, PowerPoint, Teams and SharePoint.
- Strong interpersonal skills and discretion when handling confidential or sensitive information.

Governance Experience? Even Better.

Additional Board, Committee or governance experience will be highly regarded.

Experience in aged care, health, community services or the not-for-profit sector will be highly regarded, along with knowledge of governance frameworks, compliance, risk management, policy governance or Board portal software.

Relevant qualifications in Business Administration, Governance, Management or a related discipline would also be advantageous.

Why Join Astley Care?

Join Astley Care and help keep key priorities, governance processes and organisational decisions moving.

- Ongoing full-time opportunity.
- Directly support the CEO and coordinate Board and Committee governance, with additional corporate administration responsibilities.
- Salary packaging benefits.
- Corporate health fund discount.
- Meaningful work supporting an organisation that helps people remain independent in their own homes.

Some out-of-hours attendance at Board and Committee meetings may be required.

Questions?

Interested in learning more? Contact our People and Culture team on 08 6500 8290.

How to Apply

Click Apply, upload your resume and outline your experience supporting a Chief Executive Officer and coordinating Board, Committee or governance processes.

Tell us how you keep complex documentation, actions and deadlines on track.

If you value organisation, accuracy and reliable follow-through, we would love to hear from you.

Our Commitment to Diversity

Diversity is woven into the fabric of who we are at Astley Care. We value the unique experiences, perspectives and strengths each person brings to our team.

We warmly welcome applications from people with disabilities, First Nations peoples, LGBTQIA communities and people from culturally and linguistically diverse backgrounds.

📌 Executive & Governance Coordinator (Gosnells)
🏢 Astley Care
📍 Gosnells