About the chance Harry Maxwell is recruiting a Project Administration Coordinator for a well-established Australian construction and engineering contractor. You’ll report to the Business Systems Coordinator and be the go-to person for project site administration across the region. You’ll train and support Site Administrators and project teams in site reporting systems, processes and software. You’ll also make sure site administration is consistent and high quality across every project. What you’ll be doing
- Developing and improving how project controls are applied across the company’s projects
- Advising and supporting project teams as they implement and use site reporting and administration systems
- Training and supporting Site Administrators and project team members in site administration processes and the related software
- Monitoring how site reporting systems are used on projects, and working with teams to fix any shortfalls or challenges
- Stepping in as project Site Administrator to cover rosters, leave or other absences
- Testing and reviewing new versions of site administration software before release
- Assisting the Business Systems Coordinator with project controls as required
- Keeping site administration processes and business systems consistent across the region’s projects
- Showing a personal, visible commitment to Health, Safety and Environment (HSE) requirements,



and understanding and meeting your HSE accountabilities
- Building teamwork, communicating openly through meetings, one-on-ones and email, and keeping strong working relationships with key stakeholders What you’ll bring
- At least 5 years’ experience in site administration or a similar role
- Proficiency in the Microsoft Office suite and strong general computer literacy
- A high level of communication and people skills
- Strong relationship-building and negotiation skills
- The ability to prioritise competing and often urgent requests calmly, while keeping high work standards and attention to detail
- The confidence to approach, negotiate with, adapt to and build rapport with internal and external stakeholders
- Well-developed analytical skills and a proven record of achieving results in a busy, changing environment
- Awareness and understanding of Work Health and Safety principles and practice

Salary:
$120,000
- $140,000 per annum + superannuation, full time and is based in Perth Western Australia.

How to apply
Click “Apply” and include your resume and a short cover letter. *This position is advertised by Harry Maxwell Recruitment on behalf of our client. The advertisement is open for 30 days, and applications close on Thursday 26 November 2026.*

📌 Project Administrator Coordinator (Perth)
🏢 Harry Maxwell
📍 Perth