Constance Group has grown from its agricultural roots since 1882. Guided by a strong entrepreneurial mindset, the Group operates locally and internationally across four clusters: Agriculture, Hospitality, Real Estate and Investment. With deep ties to the East of the island, we harvest 90,000 tonnes of sugarcane each year, operate 11 hotels and 3 golf courses across the region, develop prime real estate projects and invest in strategic sectors.

The Lease & Admin Coordinator is responsible for providing administrative and coordination support to the Leasing team and ensuring that tenant and lease-related information is accurate, up to date and properly documented.

The position acts as a key point of coordination between the Leasing team, tenants, internal departments, legal advisors and other stakeholders throughout the tenant lifecycle.

Key Responsibilities

Lease Administration

- Maintain and update the leasing database and tenant records.
- Prepare, organise and maintain lease agreements, amendments, renewals and
- related documentation.
- Follow up on lease documentation, signatures and outstanding information.
- Maintain an accurate record of lease expiry dates, renewal dates, deposits,
- guarantees and other key contractual obligations.
- Ensure that all required tenant documents and annexes are properly filed and up
- to date.




- Assist with the preparation of lease reports and leasing-related information.
- Tenant Coordination
- Act as a point of contact for tenants regarding administrative and lease-related
- matters.
- Coordinate the collection of tenant information and supporting documents.
- Follow up with tenants on outstanding documents, signatures, certificates and
- compliance requirements.
- Assist with tenant onboarding and ensure all required documentation is completed before opening.
- Maintain valuable communication and working relationships with tenants.

Administration & Reporting

- Maintain organised physical and electronic leasing files.
- Prepare correspondence, reports, trackers and administrative documents as required.
- Update tenant and lease information in relevant systems.
- Assist with monitoring key deadlines and follow-up actions.
- Support the Leasing team with meetings, presentations and general administrative requirements.

Coordination & Compliance

- Coordinate with Legal, Finance, Operations, Marketing and other departments on tenant-related matters.
- Assist in ensuring that tenant documentation complies with internal requirements and lease conditions.
- Follow up on required compliance documentation and approvals.
- Escalate missing documentation, contractual issues or delays to the Leasing Manager.

📌 Lease & Admin Coordinator-Shopping Mall (Sydney)
🏢 Constance Hotels u0026 Resorts
📍 Sydney