We are seeking a highly organized and detail-oriented Client-Side Project Assistant to support our team in managing projects across Class 2 Strata Residential and Mixed Use Projects. The successful candidate will be responsible for assisting with project planning, tracking progress, and ensuring timely completion of deliverables. The Project Assistant will work closely with project managers and team members to ensure that projects stay on track and all project stakeholders complete their tasks in a timely and cost effective manner.
Responsibilities:
- Design Coordination - Tendering and issuing recommendation to clients for various Design Practitioners.
- Design Coordination - Reviewing and collating designs from one or more design practitioner to formulate a scope of works.
- Tendering - Formulate and Issue Tenders to Head Contractors, attend site meetings, coordinate responses to RFIs.
- Tendering - Prepare tender reviews and recommendations using Valen provided templates.
- Contracts - Assist in the formulation and negotiation of contracts between clients/legal representatives and Head Contractors.
- Construction Stage - Attend site and PCG meetings.
Coordinate project meetings and prepare meeting agendas and minutes.
- Construction Stage - Communicate project status updates to project managers and team members
- Construction Stage - Assist with the management of periodic claims, variations, extensions of time.
- Construction Stage - Coordinate all document reviews and approvals by various parties.
- Provide administrative support to project managers and team members throughout projects as needed.
Qualifications:
- Bachelor's degree in business administration, relevant engineering areas, project management, or a related field.
- 1-2 years of experience in project management or project support.
- Solid organisational and time management skills.
- Excellent communication (both written and oral) and interpersonal skills.
- Proficiency in Microsoft Office, including Excel and Word.
- Experience with MS Project and Procore beneficial.
- Ability to work independently and as part of a team.
- Attention to detail and ability to multitask in a fast-paced environment.
📌 Client-Side Project Assistant / Assistant PM (New South Wales)
🏢 Valen Project Services
📍 New South Wales
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