Job Descriptionn n Company Descriptionn n n

Precision Automotive Equipment is a national leader in supplying, installing, and servicing world‑class automotive workshop equipment. We keep Australia’s most modern workshops moving — and now we’re looking for a skilled professional to join our growing service team.

n n n Job Descriptionn n n

The Service Administrator is responsible for providing high‑level administrative and financial support to the service function, ensuring all service activity is accurately recorded, monitored, invoiced and reconciled.

n

The role focuses on post‑job administration, including quote follow‑ups, job costing, invoicing, purchase order reconciliation and reporting. This position ensures service work is correctly captured, invoiced, and closed in a timely and compliant manner, supporting financial accuracy, and operational efficiency.

n

Key Accountabilities

n

Health and Safety

n

n
- Comply with all workplace health and safety policies, procedures and secure work practices
n
- Ensure administrative processes support safe systems of work (e.g. correct documentation, job records, compliance paperwork)
n
- Report hazards, incidents or non‑conformances identified through administrative review to the relevant service manager
n

n

Service Administration & Financial Control

n

n
- Process service, install and repair jobs from completion through to invoicing, ensuring accuracy and timeliness
n
- Raise and issue invoices for all service, repair, breakdown and installation work
n
- Ensure approved quotes are correctly converted into jobs and invoiced accordingly
n
- Follow up outstanding quotes in conjunction with service coordinators to maximise conversion
n
- Reconcile job costs including labour, parts, subcontractors and hire equipment
n
- Ensure technician time, parts usage and external costs are accurately captured against each job
n




- Investigate and resolve invoicing discrepancies, credit requests, and job variances
n
- Maintain accurate service records in sim Pro
n

n

Quotes & Work in Progress (WIP) Management

n

n
- Monitor open quotes and work‑in‑progress jobs to ensure timely closure
n
- Proactively follow up internally on delays preventing invoicing or job completion
n
- Ensure all required documentation (job cards, service reports, approvals) is received prior to invoicing
n
- Assist in identifying aged WIP and support corrective action
n

n

Internal Support

n

n
- Provide regular updates and reporting on invoicing status, work in progress, quote follow‑up and job closure
n
- Support branches and national teams with accurate service administration data and insights
n
- Work closely with Service Schedulers, Technicians and Management to resolve service administration issues that impact job completion or billing
n
- Act as a point of reference for service administration queries, system issues and process clarification
n

n

Key challenges of the position

n

n
- Ensuring all service work is invoiced accurately and without delay
n
- Managing competing administrative priorities across a high‑volume service environment
n
- Identifying and resolving discrepancies in job costing and billing
n
- Maintaining data accuracy across service and financial systems
n

n n n Qualificationsn n n

Qualifications: Solid administrative background (essential)

n

Experience:

n

n




- Experience in coordinating trade based technical teams
n
- Previous experience in service, operations or finance administration
n
- Exposure to invoicing, job costing, or order processing functions
n

n

Behaviours and personal attributes:

n

n
- Highly organised with solid attention to detail
n
- Proven ability to follow tasks through to completion
n
- Strong time management and prioritisation skills
n
- Confident working independently with minimal supervision
n
- Process‑driven with a continuous improvement mindset
n
- Calm, methodical approach in a fast‑paced environment
n
- Strong internal stakeholder communication skills
n

n n n Additional Informationn n n

Why join our team?

n

n
- A competitive salary, fully maintained vehicle
n
- Staff discounts across Bapcor business
n
- Long established, secure and growing business with career development opportunities
n
- A great team, culture and inclusive workplace
n

n

Bapcor Limited is Australasia's leading provider of automotive aftermarket parts, accessories, equipment and services and is an ASX listed business.

n

Our core business segments cover Trade, Retail & Service, and Wholesale businesses.

n

n
- Trade businesses include Burson Auto Parts and BNT.
n
- Retail & Service businesses are Autobarn, Autopro, Car Parts, Sprint Auto Parts, Opposite Lock, Midas, ABS and the Shock Shop.
n
- Wholesale businesses include AAD, Bearing Wholesalers, Baxters, Roadsafe, JAS Oceania, HCB, Diesel Distributors, Federal Batteries, Premier Auto Trade, and many more.
n

n

At Bapcor, we live by our values of:

n

n
- We give a damn...
n
- We are in it together...
n
- We get it done...
n
- We do the right thing…
n

n

If you are keen to join our team, please send your resume to our Recruitment team, via the apply button.

n n

📌 Service Administrator (Brisbane)
🏢 Bapcor
📍 Brisbane