About the role
An opportunity to join our small team in a key role coordinating the day to day management of the union's office.

Key responsibilities

- Provision of high-level reception, email/mail, website and telephone management
- Responsibility for the purchase of office supplies and maintenance of an inventory
- Maintenance of membership records
- Recording incoming and outgoing documentation including correspondence, memoranda, reports, minutes, agendas, and publications
- Reviewing, assessing, and monitoring follow-up action on correspondence
- Responsibility for the direction/oversight of other administrative employees (when applicable)
- Assisting in confidential diary management, organisation of meetings and appointments, communications and travel arrangements as required
- Assisting with the organisation and coordination of events as directed, including conferences, training courses, and meetings of committees, boards, Shop Stewards, State Council and AGMs
- Development, implementation and administration of union office systems and procedures,



policies and operations A successful candidate will be able to demonstrate:
- High level written and oral communication skills
- A strong working knowledge of office processes and business policy development, relevant computer software and electronic communications skills
- The ability to exercise initiative, work under minimal supervision and to maintain confidentiality
- Experience in working to deadlines under competing priorities
- Well-developed interpersonal and teamwork skills
- A solid understanding of filing and record keeping systems
- Expertise in the use of multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, web maintenance, electronic calendar, email, internet and other technical/scientific applications
- A demonstrated ability in problem resolution
- Proven office administration and customer service skills

📌 Office Manager (Torrensville)
🏢 United Firefighters Union of South Australia
📍 Torrensville