About the role
The Bid Coordinator will coordinate and produce Forge Solutions' tender, EOI, RFQ and prequalification submissions, from the bid/no-bid decision through to lodgement. The role runs bid schedules, manages document control and compliance, and collates inputs from estimators, subject matter experts and the bid writer, so that every submission is complete, compliant and lodged on time. The role also maintains the systems that support tendering at Forge; the tender pipeline in Monday.com, tender portal monitoring, and the bid library.

Key responsibilities

- Administer the bid/no-bid scorecard process, including circulating opportunity information, collating scores and recording decisions for the Pre-Contracts Manager
- Set up each approved bid: run the kick-off meeting and prepare the bid schedule, the responsibility matrix and internal review points
- Coordinate and chase inputs from estimators, subject matter experts, Stream and State General Managers and the bid writer against the bid schedule, escalating risks to the deadline early
- Coordinate bid review and sign-off meetings in line with Forge's Limits of Authority, including Director review where required
- Compile, format, and produce tender submission documents, ensuring compliance with RFT/EOI/RFQ requirements and Forge's brand standards




- Prepare and maintain a compliance matrix and returnable schedules checklist for each bid, tracking progress against tender close deadlines
- Manage document control for active bids, including version control, folder structures and naming conventions
- Monitor tender portals for current opportunities, addenda, and clarifications, and route new leads through the agreed process
- Maintain the Monday.com tender board so that every bid is captured, including state-led bids About you
- 1–3 years' experience in bid or tender coordination, document control, or a similar deadline-driven role, ideally in construction, property or facilities services, or government contracting
- Strong document formatting skills and high attention to detail, using Word, PowerPoint, Adobe Acrobat, Canva or similar tools
- Highly organised and deadline-driven, with the ability to manage multiple concurrent bids and submission deadlines
- Confident communicator, able to chase inputs from senior stakeholders and subject matter experts
- Preferred: Experience with Australian government tender portals and procurement processes (e.g. QTenders, Buy.
NSW, VendorPanel, LGP, TendersVIC)
- Experience with Monday.com or a similar CRM, and SharePoint

📌 Bid Coordinator (Doncaster)
🏢 Forge Solutions
📍 Doncaster