About The Company

St Vincent’s Health Australia is a leading provider of health, aged care and community services. St Vincent’s Hospital Melbourne is a teaching, research and tertiary health service delivering a diverse range of adult clinical services. Guided by the values of Compassion, Justice, Integrity and Excellence, the hospital is committed to providing high-quality care and improving health outcomes for the community.

The Cardiology service includes the Heart Centre and the Cardiac Investigation Unit. Opened in 2013, the Heart Centre brings together cardiac consulting clinics and ambulatory diagnostic services, including echocardiograms, stress testing, pacemaker clinics and ECG reporting.

The Cardiac Investigation

Unit provides inpatient invasive and non-invasive investigations and procedures, including cardiac catheterisation and intervention, pacemaker implantation and checks, echocardiograms, TOE and DCR services.

About The Role

St Vincent’s Hospital is seeking a reliable and service-focused Administration Assistant to join its Cardiology Team on a casual basis. Based in Fitzroy, you will provide administrative support across the Heart Centre and Cardiac Investigation Unit, helping patients, families, clinicians and staff navigate appointments and services.

This role suits a dynamic team player who can respond to changing priorities while maintaining a welcoming, organised and professional reception. Availability at short notice and flexibility across weekdays are required. Weekend work is not available. The classification is HS2–HS21, with an hourly rate of $35–$38 plus a 25% casual loading.

Qualifications





- One to three years of proven administrative assistant experience, ideally in a medical setting.
- Strong customer service skills and a genuine commitment to supporting patients and their families with care and respect.
- Ability to adapt to change, manage competing priorities and work effectively in a busy team environment.
- Demonstrated computer skills, including experience with Microsoft Word, Excel and Outlook.
- A current Nationally Coordinated Criminal History Check, or willingness to obtain one.
- Successful applicants may be required to meet mandatory immunisation and vaccination requirements applicable to healthcare settings.

Responsibilities

- Welcome visitors to reception and provide timely, helpful assistance, presenting a caring and professional image to patients, relatives and referring clinicians.
- Schedule ambulatory tests, Cath Lab and TOE lists, Pacemaker and DCR clinics, ensuring referrals are received from general practitioners, registrars and cardiologists before bookings are made.
- Coordinate appointments for consultation clinics in the Heart Centre and Cardiac Investigation Unit, supporting clinic flow and helping cardiologists run on time.
- Arrange follow-up appointments and investigations, ensuring scheduling information is accurate and communicated appropriately.




- Provide general administrative support to the Cardiology service and undertake other duties as directed by the Office Manager.
- Contribute to a positive patient experience through clear communication, attention to detail and respectful handling of enquiries.

Advantages St Vincent’s offers a supportive workplace with a focus on wellbeing, continuous improvement and professional service. Benefits include regular wellbeing initiatives and events, confidential employee counselling, and the option to join Fitness Passport for access to a wide range of fitness facilities.

Salary packaging may help increase your take-home pay. The Fitzroy location is close to Melbourne’s CBD, public transport, cafes and parking, and staff can access discounts and promotions through the St Vincent’s Foundation.

Please attach a cover letter and resume to your application. Shortlisting may begin immediately, and the advertisement may close early if a suitable applicant is found. For role enquiries, contact Tammy Carmody. The advertised closing date is 17 November at 11:59 pm.

Equal Opportunity

St Vincent’s welcomes applications from people of all backgrounds and abilities. Inclusion is essential to our mission, and a diverse workforce helps reflect the communities we serve. We encourage applications from Aboriginal and Torres Strait Islander Peoples and are committed to reconciliation and improving employment outcomes.

We strive to provide a welcoming, safe, equitable and inclusive workplace. Further information about the organisation’s Reconciliation Action Plan and employment initiatives is available through St Vincent’s Health Australia.

📌 Administrative Assistant (Australia)
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📍 Australia