About the role
Our Painting & Maintenance Division is growing, managing a substantial volume of projects ranging from smaller maintenance and repainting works through to larger commercial projects across South East Queensland. We're seeking a highly organised, proactive and detail-oriented Project Administrator to join the team at our Arundel office. Working closely with Senior Contract Administrator Jess Crowley and Division General Manager Ben Sinfield, you'll play an important role in supporting the day-to-day administration and coordination of projects, helping ensure our teams stay organised, documentation remains up to date and projects continue to run smoothly.

Key responsibilities

- Provide day-to-day administrative support to the Painting & Maintenance Division, working closely with the Senior Contract Administrator and General Manager.
- Assist with the coordination and administration of multiple projects, ranging from small maintenance works to larger commercial painting projects.
- Maintain accurate project documentation, including subcontract agreements, purchase orders, variations, correspondence, work orders and project files.
- Assist with the preparation, submission and tracking of progress claims, invoices, variations and other project-related financial documentation.
- Monitor project schedules, upcoming deadlines, outstanding actions and key milestones to help keep projects progressing.
- Liaise with clients, builders, suppliers, subcontractors and internal teams to coordinate information and resolve administrative queries.
- Support procurement activities, including purchase orders, supplier coordination and tracking materials or services required for projects.
- Assist with the preparation of reports, spreadsheets, registers and updates across the division's project management systems.
- Help coordinate site documentation, including inductions, compliance records, safety documentation and other project-specific requirements.




- Maintain organised electronic records and ensure project information is accurate, accessible and up to date. About you
- Previous experience in a Project Administrator, Contract Administrator Assistant, Project Coordinator or similar administrative role.
- Experience in construction, commercial painting, maintenance or the broader trades industry will be highly regarded.
- Strong organisational skills and the ability to manage multiple projects and competing priorities in a busy environment.
- Excellent attention to detail, particularly when handling project documentation, financial records and deadlines.
- Confident communication and interpersonal skills, with the ability to build positive working relationships with internal and external stakeholders.
- Proficiency in Microsoft Office, particularly Outlook and Excel, with the ability to learn and confidently use project management systems.
- A proactive, hands-on approach, with the initiative to identify what needs to be done and follow tasks through to completion.
- A practical, solutions-focused mindset and the ability to work both independently and as part of a team.
- Australian citizenship or permanent residency.

About us
The Usher Group is one of Australia's leading specialised trade services organisations, delivering painting, rendering, signage, access, passive fire protection and facility maintenance solutions across a diverse range of projects. With a robust reputation for quality, safety, collaboration and delivering results, we've built a business around great people, long-term relationships and a commitment to continuous improvement. We're proud of our culture and the opportunities we create for our people to grow and develop as part of a successful and expanding Group. Ready to Join Us? If you're organised, proactive and enjoy being the person who keeps everything running smoothly, we'd love to hear from you. This is a great opportunity to join an established team, make a genuine contribution and play an important role in the continued success of our Painting & Maintenance Division. Apply now and become part of the Usher Group team.

📌 Project Administrator – Painting (Arundel)
🏢 The Usher Group
📍 Arundel