Your new company An established organisation operating within the Australian Defence sector is seeking an experienced Project Administrator to join its project team. This is a permanent, full-time, office-based opportunity located in Adelaide's northern suburbs. This role is suited to someone with strong administration skills who is looking to further develop their experience within a structured project environment. You'll join an established Project Administration function with a supportive team culture, solid mentoring and plenty of opportunity to learn Defence-specific processes, systems and terminology. Your new role Working closely with the Project Administration team and wider project stakeholders, you'll provide day-to-day support across project administration, document control, procurement and general coordination. Your responsibilities will include:
- Coordinating project meetings, agendas, minutes and action registers
- Maintaining project documentation, registers and project records
- Supporting document control including version control, formatting, templates and transmittals
- Assisting with purchase orders, requisitions and supplier administration
- Maintaining accurate information across project systems
- Supporting project reporting, documentation and general administration
- Working across systems including SharePoint, Polaris, MEX, JIRA and Panorama
- Ensuring documentation and administrative processes meet required compliance standards
- Communicating with internal stakeholders, suppliers and wider project teams

What you'll need




to succeed This role would suit an administrator who has gained exposure to a project-based setting and understands the importance of deadlines, accuracy and working within established processes. You'll also bring:
- Previous administration experience within a project environment
- An understanding of the project lifecycle and common project terminology
- Strong Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook
- Exposure to document control and/or procurement processes
- Excellent attention to detail and the discipline to check work before distribution
- Strong organisation skills with the ability to juggle changing priorities
- Confident written and verbal communication skills
- A positive attitude and genuine willingness to learn new systems and processes
- Australian citizenship is required to support eligibility for an Australian Government Baseline Security Clearance. What you'll get in return This is a great opportunity to build your project administration career within the Defence sector while working alongside an experienced and supportive team. You'll gain exposure across document control, procurement, project systems and compliance while developing a solid understanding of Defence project delivery. What you need to do now Kate Wevell is currently recruiting for this exciting permanent opportunity, so if this sounds like the role you have been looking for and hold all the above requirements, apply ASAP via the link. At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

📌 Project Administrator (Adelaide)
🏢 Hays Office Support
📍 Adelaide