Company Description Ultimate Site Services Pty Ltd is a privately owned Australian company and one of Current South Wales’ leading contractors in road and street sweeping, water carts, vacuum trucks/NDD, service locating, and high-pressure drain cleaning. The company delivers specialised services across commercial, industrial, mining, manufacturing, road construction, and government sites. With a strong focus on reliability and safety, Ultimate Site Services supports major infrastructure and maintenance projects throughout the region. Team members work with modern equipment and diverse clients, contributing to essential services that keep sites clean, compliant, and efficient. Role Description The Operations Coordinator/Allocator is a full-time, on-site role based in Mulgrave, NSW. This position is responsible for scheduling and allocating fleet and field staff to daily jobs, ensuring resources are used efficiently and services are delivered on time. The role includes coordinating job bookings, updating and managing changes to schedules, and maintaining accurate records in operational systems. The Operations Coordinator/Allocator will communicate with clients, drivers and sales team, respond to service queries,



and provide timely updates on job status. Daily tasks also involve supporting general office administration, monitoring job progress, identifying operational issues, and collaborating with the management team to improve processes and service standards. Qualifications
• Strong analytical skills to interpret schedules, service requirements, and resource utilisation.
• Transparent and qualified communication skills for interacting with clients, drivers, and internal teams.
• Experience in operations management or coordination, preferably in contracting, transport, or field services.
• Customer service skills with a focus on responsiveness, problem solving, and relationship management.
• Administrative assistance skills, including data entry, record keeping, and proficiency with MS Office and scheduling software.
• Ability to work in a fast-paced environment, manage competing priorities, and meet deadlines.
• Robust attention to detail, reliability, and a commitment to safety and compliance.
• Relevant experience in industrial or construction-related services is beneficial but not required.

📌 Operations Coordinator/Allocator (Sydney)
🏢 Ultimate Site Services
📍 Sydney