This is a part-time position for two days a week, with the provision of increasing working hours in the future. Do you adore providing the extra personalized care that our patients are always looking for? Are you proud of your attention to detail skills? Then we want to hear from you Job commencement November 2026
About us This is an outstanding opportunity to join our bustling and rapidly expanding Urogynaecology team in East Melbourne. Our team comprises a warm and approachable Urogynaecologist, enthusiastic Women's Health Physiotherapists, and a supportive and highly experienced secretaries. We are looking for a warm and welcoming professional with excellent administrative skills and a passion for patient care to enhance our current team. You do not want to miss the exceptional opportunity to work in our modern and progressive practice
Requirements
Experience with Gentu and Cliniko cloud-based medical software is desirable but training can be provided
Experience in theatre administration duties such as surgical bookings, quotes and billings double be viewed favrourably but training can be provided
Excellent organisational and interpersonal skills
Able to work independently as part of the team
Ability to work with a high level of accuracy and attention to detail under pressure
Available to cover leave for other staff with notice (this is extremely key to sustain the administrative role)
Key responsibilities
Working in a paperless practice
Meeting and greeting patients on arrival to practice
Effective management of emails and phone calls in a courteous manner
Booking consultation appointments
Arranging procedure dates and providing relevant information to patients
Ensuring operating theatre lists are compiled and submitted to relevant parties (hospitals, anaesthetists, surgical assistants) in a timely manner
Billing and invoicing of consultations and procedures
Receipting of payments and banking
Other tasks and responsibilities as required by the surgeon and physiotherapists
Experience
Must have minimum two (2) years Medical Secretarial experience