Construction & Workflow Administrator

Location: Fairfield, Melbourne
Employment: Full time on Site

About Constructpro

Constructpro is a Melbourne-based building and construction company specialising in insurance rectification and building warranty works, new homes, renovations, extensions and commercial developments. Based in Fairfield, the team is committed to quality workmanship, professional service and effective project management, with a focus on delivering projects efficiently and keeping communication clear throughout the process.

About the Role

Due to company expansion an opportunity has become vacant for an organised, detail-oriented Construction & Workflow Administrator to support our team across quotation, purchasing, project delivery and invoicing processes.

This role is ideal for someone who enjoys keeping information accurate, documentation up to date and workflows moving smoothly. You’ll work closely with managers, site supervisors and the accounts team, to ensure the administrative side of our projects is well coordinated.

Key Responsibilities

- Workflow Administration: Job has been approved and handed to the PM team you-prepare, organise, maintain quotation documentation and all related information.
- Purchasing Support: Coordinate purchasing administration, maintain records and follow up on documentation as required.
- Project Delivery Support: Keep project records, documentation and workflow information accurate and up to date.
- Invoicing Support: Ensure relevant job information and supporting documentation are complete and ready for the accounts team to process.
- Document Management: Maintain organised records, update systems and ensure information is accessible to the relevant team members.
- Workflow Coordination: Follow up outstanding administrative tasks and help keep project processes moving.
- Team Communication: Liaise with managers, site supervisors, suppliers and accounts to support effective coordination.

About You

You’re proactive,



organised and comfortable managing multiple administrative priorities in a busy construction environment. You take pride in accuracy, follow things through and understand the importance of reliable documentation.

You’ll ideally bring:

- Two/three years’ experience working in contracts administration, construction administration or project administration or similar
- Practical working knowledge of residential building contracts, domestic building insurance and construction documentation.
- CRM-PRIME- job setup, contracts, DBI, document control, registers, stage gate evidence, approved purchasing documentation, variation/sign off records, invoice support packs and close out administration
- Strong attention to detail and organisational skills.
- Follow up and escalate outstanding workflow actions and documentation
- Confidence working with business systems, spreadsheets and digital documentation.
- Clear communication skills and the ability to liaise with different stakeholders.
- A practical, solutions-focused approach and the ability to manage competing priorities.
- Advanced level experience with all Microsoft office products
- Construction/contracts administration, insurance rectification, residential construction and PRIME experience will be highly regarded.

Important Role Scope

This is an administrative and workflow support position. The position supports and reports to the Project Manager. You will also have a close working relationship with Accounts and Front-End Administration ensuring that each project is established, documented and progressed through the CRM-PRIME system to final invoice readiness.

Why Join Constructpro?

Join a team delivering a diverse range of residential and commercial construction projects, where accurate administration and effective coordination play an important role in keeping projects organised and on track.

Interested? We’d love to hear from you. Apply now or get in touch with Rose Maugeri (phone hidden)- to learn more about the opportunity.

Pay: $80,000.00 – $97,580.00 per year

Work Location: In person

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