Join Ennovo, a cutting-edge environmental company as our Administration Coordinator. If you thrive in a supportive work environment where you can contribute to meaningful sustainability initiatives, this role is for you.

About the role

The Administration Officer is responsible for overseeing general office administration tasks and managing the administrative function of Ennovo's business. The role requires liaising with clients and internal stakeholders to ensure all administrative tasks are handled effectively and professionally. Experience with Workbench is highly desirable for managing project and financial systems efficiently.

The part-time permanent role is based on-site in the North Adelaide office overlooking Adelaide Oval and the CBD.

Key responsibilities

General Office Administration:

- Perform day-to-day office administration tasks, including managing correspondence, handling phone calls, and assisting with document preparation.

- Maintain an organised filing system, both digital and physical, for contracts, invoices, and project documentation.

- Manage office supplies, ensuring the office workplace runs smoothly and is well-equipped.

Timesheet Management:

- Collect, review, and validate employee timesheets to ensure accuracy.

- Input timesheet data into the Workbench system for project tracking and payroll processing.

- Follow up with staff to resolve timesheet discrepancies in a timely manner.

Financial Administration Support:





- Coordinate with the finance team to reconcile project expenses and payments.

- Assist with monthly invoicing.

Workbench System Control:

- Manage the Workbench system, ensuring that all project data, timesheets, and financial information are accurately entered and maintained.

- Troubleshoot any system issues and liaise with IT support for technical assistance.

- Generate reports from Workbench for management review, including project costs, labour allocation, and invoice tracking.

Client Interaction & Communication:

- Act as the primary point of contact for clients regarding contract administration, invoicing queries, and project documentation.

- Ensure timely communication with clients, providing updates on invoicing, timesheet submissions, and general contract matters.

- Handle client inquiries professionally and efficiently.

- Support marketing material development and correspondence.

Project Coordination Support:

- Provide administrative support to project managers, assisting with contract management, document control, integrated management system (IMS) support, and project scheduling as needed.

- Assist with preparing tenders and quotes, project reports, contract variations, and other project-related documentation.

About you

- Experience with Workbench or similar project management software.

- Highly proficient with Microsoft Suite.

- Relevant qualifications in business administration, office management, or contract administration are desirable but not essential.

📌 Administration Officer (North Adelaide)
🏢 Ennovo
📍 North Adelaide