We are a locally owned and operated business supporting the Swimming Pool industry across Newcastle, Lake Macquarie, Port Stephens and the Lower Hunter.

Our business operates a little differently to the traditional pool industry. We offer a broad range of services and support functions, creating variety in our day-to-day operations and a more engaging work environment for our team.

We pride ourselves on maintaining a professional, supportive and positive workplace culture. Clear communication, teamwork and pride in our work are important to us, while still keeping the environment friendly and down-to-earth.

We provide solid in-house training, systems and ongoing support, and for those who want to grow with the business, opportunities for further development are available over time.

As a growing company, we offer stability, variety and the chance to build a long-term role as the business continues to evolve.

Qualifications & experience
Strong computer literacy and confidence using day-to-day office systems
Skilled and friendly telephone manner when dealing with customers
A professional yet easy-going attitude, able to fit into a positive team culture
High level of attention to detail, with a focus on accuracy
Ability to complete timely and accurate data entry and maintain records
Honest,



reliable and able to demonstrate integrity in all aspects of the role
Xero experience is a bonus, but not essential
Marketing or social media skills are a bonus, but not essential

Tasks & responsibilities
General administrative duties, working closely alongside the existing admin team
Monitoring and auditing stock levels, including purchasing and supplier coordination
Invoicing and follow-ups using Xero
Preparing quotes using job management software (training provided)
Booking, scheduling and coordinating jobs
Filing, reconciliation and general record keeping
Liaising with clients, suppliers, partners and internal team members

Role Structure:
Set working days each week (2–3 days initially), with the potential to increase days as workload grows
Some flexibility around start and finish times, with mornings being an important operational period
Structured flexibility around work days and hours to support school commitments
A fresh, agile and supportive work environment
Opportunity to own the role, with scope to build, improve and add value
Some work-from-home flexibility once established in the roleOngoing training and development opportunities available

📌 Office Administration Role Newcastle
🏢 2Four7
📍 Newcastle