Damascus College is seeking a highly organised, proactive and service-focused Office Coordinator to lead the Front Office Administration Team and ensure the delivery of professional, efficient and welcoming administrative and reception services for students, families, staff and visitors.
Office Coordinator – Full Time
Damascus College is seeking a highly organised, proactive and service-focused Office Coordinator to lead the Front Office Administration Team and ensure the delivery of professional, efficient and welcoming administrative and reception services for students, families, staff and visitors.

Reporting to the Leader People & Culture, the Office Coordinator will provide leadership and oversight of a team comprising the Administration Officers (Student and Parent Reception), First Aid Officer and College Office Assistant.
Key responsibilities include:
Leading, mentoring and supporting the Front Office College Administration Team
Coordinating daily office operations and administrative workflows
Managing reception and customer service functions
Overseeing the College's first aid administration and compliance requirements
Managing visitor, volunteer and contractor sign-in processes
Coordinating office resources, supplies and equipment
Supporting the operation of College communication systems and administration platforms
Managing the Damascus Events Centre (DEC) calendar, including staff bookings, functions and events
Coordinating internal communications, including the weekly staff bulletin
Driving continuous improvement initiatives and maintaining effective administrative processes
Providing executive and administrative support to the Leadership Team as required

About you

To be successful in this role, you will demonstrate:




Experience in office administration, office management, business support or executive assistance
Proven leadership skills, with the ability to motivate, support and develop team members
Exceptional organisational and time-management skills, with the ability to manage competing priorities
Highly developed communication and interpersonal skills
A strong customer service focus and commitment to qualified service delivery
Advanced proficiency in Microsoft Office applications, particularly Word, Excel and Outlook
The ability to maintain confidentiality and exercise sound judgement and discretion
A demonstrated understanding of, and commitment to, child safety and a willingness to comply with all College child safety policies and procedures
An understanding of and commitment to the ethos and values of Damascus College as a Catholic school in the Mercy tradition

Why Damascus College?
At Damascus College, you will find:
A welcoming, inclusive and values-driven community
Professional learning and career development opportunities
A collaborative and supportive workplace culture
Modern facilities and well-resourced learning environments
A stunning natural campus that promotes wellbeing, connection and learning
The opportunity to make a meaningful contribution to the daily operations and ongoing success of the College





This is an exciting opportunity for an experienced administration professional who enjoys working in a dynamic environment, leading a team, and delivering high-quality support services that enhance the experience of students, families, staff and visitors.
How to Apply
For an application to be considered, applicants will be expected to provide and complete:
(1) a Cover Letter
(2) a Key Selection Statement (please refer to the position description)
(3) a detailed resume and
(4) a completed College Application Form
For a confidential, no-obligation conversation contact the People & Culture Team on **************.
Applications close9am Monday 16 November ****.
Shortlisted applicants will be contacted for an interview.
Damascus College is committed to the safety, wellbeing, and inclusion of all children and young people. All employees and volunteers of the College are expected to share this commitment and contribute to a culture of safety and care.
Damascus College acknowledges the Traditional Custodians of the land on which we learn and work, the Wadawurrung People, and pays respect to Elders past, present, and emerging.

Applicant Information Pack
Damascus College is a dynamic Christ-centred learning community co-governed by the Diocese of Ballarat Catholic Education Limited (DOBCEL). It is situated in a beautiful 22-hectare bush setting 7km from the Ballarat CBD, and accommodates over **** students and 180 staff. The College values each member and is committed to inspiring and challenging students to reach their potential and contribute confidently to the global community, in a safe and respectful environment for all young people.

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