POSITION DESCRIPTION
Position Title: Event and Commercial Manager
Reports to: Executive Director Direct Reports: NilLocation/s: Hybrid - Triathlon WA Office – SportsHQ, Floreat Employment Status: Full Time
EmploymentConditions
Staff are employed in accordance with the terms and conditions outlined in their contract.
Normal business hours are 9am to 5.00pm, Monday to Friday.
This position may involve hours outside normal business hours including weekends, early mornings and evenings on occasion.
Employees will be offered time in lieu in line with Triathlon WA policies.
Attendance at pre-determined Triathlon WA events and activities is expected
About Us Triathlon WA is a not for profit, member-based organisation which is governed by a volunteer Board of Directors.
It is the peak sporting body for triathlon and multisport in Western Australia and is affiliated with AusTriathlon.Triathlon WA's vision is to create a happier, healthier and more connected community through triathlon and multisport experiences.
The Event and Commercial Manager reports directly to the Executive Director and is responsible for the management and execution of the TWA events portfolio.
This role encompasses overall planning and coordination of the events on offer for the Triathlon WA community.
Through proactive leadership and innovative thinking, the Event and Commercial Manager will be measured against;
Management of commercial operations of the TWA events portfolio
Outcome and growth of events, sponsors, and participants for TWA events
Engagement with key stakeholders and partners to ensure successful delivery of events
The TWA Events portfolio currently consists of;
Busselton Festival of Triathlon
Every Woman Triathlon
Annual Awards
Open Day/Season Launch
Annual General Meeting
Your contribution to our workplace culture is to:
Be committed to, and at all times,



displaying behaviours consistent with Triathlon WA's values which include being; Engaged Proactive Accountable Inclusive
Be open minded and embracing of TWA's employees, communities & stakeholders
Contribute to a safe and healthy workplace at all-times and embrace learning and development
Responsibilities
Accountabilities Overview of Tasks
PartnershipDevelopment
Manage, maintain and enhance current partnership arrangements
Source new partnerships for events portfolio
Prepare relevant contractual sponsorship arrangements and reporting
Implement sponsorship deliverables and reporting requirements
Source and manage exhibitors and food vendors at events
Maintain effective relationships with all key stakeholders
Management
Establish annual event budgets in conjunction with Executive Director
Effectively manage allocated event budgets and allocation of resources
Management of stakeholders and contractors in accordance with budget
Acquittal of all funding and grant applications for the events
Event Operations
Coordinate event activities to achieve participation and budget targets
Oversee all logistical operations of the events in collaboration with stakeholders to ensure high standard of event delivery
Monitor, evaluate and report on existing operations to ensure viability and alignment with strategic objectives of Triathlon WA
Ensure systems are in place to effectively manage all aspects of events, including registration, results and post-event evaluation
Marketing and Media
Co-develop and oversee the implementation of the annual event media and marketing campaigns in conjunction with marketing team




Maintain regular contact with key event media personnel pre and post events
Oversee participant communication platforms (EDM, CRM) for all TWA events
Human Resources
Management of event stakeholder contracts (Race Director, Operations)
Ensure all required documentation is obtained from contractors & suppliers to satisfy OH & S requirements
Provide assistance & guidance to Volunteer Manager, including set up of volunteer management platform
Reporting & Documentation
Prepare post event reports within required timeframes
Oversee stocktake & maintain levels of event consumables, merchandise and event equipment keeping and communication to stakeholders
Other reports as requested by Executive Director
CANDIDATE PROFILE IDEAL NICE TOHAVE
YOUR EXPERIENCE
Demonstrated experience in marketing events or sport/participation
Event management of a State or National Sporting Association
Qualifications in event management, sport administration or similar
Demonstrated ability to strategically engage stakeholders
Ability to successfully recruit and retain commercial partnerships
Sound financial management – from budget development to analysis
Experience working in member based organisations
Experience working with volunteers
ABOUT YOU
Meticulous in presentation of work with particular attention to detail
Friendly and outgoing when talking to customers and stakeholders
Be a strong team player who is driven to work as an individual to ensure the success of the group
Solid computer skills, with working knowledge of MS Office suite
Ability to prioritise tasks to meet daily, weekly, monthly targets
An ability to communicate information in a clear and concise manner
Honest, reliable and disciplined
A solution orientated problem solver with a proactive approach and proven initiative
You must hold (or be willing to obtain) a current Police Check and Working with Children Check
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📌 Events And Commercial Manager (Western Australia)
🏢 Triwa
📍 Western Australia