Defence Finance Officer – Financial Management | NV1 | CanberraCanberra, Australian Capital Territory, Australia Defence Australia – Canberra ACTAustralian citizenship required.
Must have an active Negative Vetting Level 1 (or higher) security clearance.Location: Canberra (Onsite).
RFQ DetailsRFQ ID: ********-Joint-IASPO-RFQAgency: Defence – Joint IASPOEstimated Start Date: ASAPInitial Contract Duration: Until 30 June ****Extension Term: Possible extensionExperience Level: L3Security Clearance: Must have an active Negative Vetting Level 1 (or higher) security clearanceLocation of Work: Campbell Park Offices, Canberra, ACTWorking Arrangements: Onsite.
No remote opportunities available.
Candidate requirements also specify the ability to work onsite for a minimum of 3 days per week.Maximum Hours: 1.0 FTEJob DetailsIASPO is seeking a suitably qualified and experienced Financial Support Officer to provide financial administrative services to support the SPO deliver on capabilities.The role supports procurement and contract administration, financial management, invoice processing, budget planning, financial reporting and governance activities across IASPO programs.The position is associated with the Information Assurance Systems Program Office (IASPO), including JP****, the HACE Remediation and Modernisation Program, and the sustainment of Defence's High Assurance Cryptographic Equipment (HACE) capability.The role requires experience working with Defence budgets or finances and the ability to support financial administration and reporting within the Defence setting.Key Duties and ResponsibilitiesProcurement and Contract AdministrationCreate, maintain and amend Outline Agreements and Purchase Orders within the ERP system.Ensure all ERP system updates and amendments are processed in accordance with approved requests from Project/Product Managers.Review and amend purchase order phasing schedules as directed by Project/Product Managers.Monitor and notify Project/Product Managers of aged and pre-aged commitments requiring action.Provide general corporate credit card administration support.Support Commonwealth of Australia (CoA) goods receipting activities.Financial Management and Invoice ProcessingValidate vendor invoices to ensure compliance with contractual arrangements,



policies and financial management guidelines.Coordinate the timely processing of invoices and payments to ensure all accounts are settled by the due date and avoid late payment penalties.Monitor and maintain pre-commitment data within project and product financial reports (IBRS) and liaise with DFG as required.Analyse financial information to identify and report budget variances, underspends and overspends.Budget Planning, Monitoring and ReportingMaintain and update the Budget Planning Workbook, ensuring alignment with IBRS and other financial management systems.Lead and facilitate budget review meetings with System Managers to assess budget phasing, forecast updates and funding requirements.Develop and maintain accurate and current budget forecasts that reflect System Management Plans and approved financial strategies.Monitor expenditure against approved budget plans and provide regular financial reporting.Prepare budget variance analysis and supporting explanations for inclusion in SPMS reports.Ensure budget phasing schedules and funding requirements remain accurate and up to date.Support the development of Budget Estimates, Defence Management and Finance Plan (DMFP), Sustainment Assurance Reviews (SAR) and Sustainment Review reports.Develop and maintain budgets within the CAPT Tool in support of the DMFP process.Provide financial advice and guidance to Capability Managers (CMs) on SPO budget development and management matters.Stakeholder Engagement and GovernanceLead and coordinate meetings with Project/Product Managers to review financial reports, discuss system outputs and document required actions or amendments.Provide advice, guidance and financial management support to SPO executives and Finance Support Officers.Participate in audit, assurance and Quality Management activities,



ensuring compliance with governance requirements.Provide support in the completion of DFG activities and broader SPO financial management tasks as required.Technical SkillsDefence budget and financial management experienceERP system administration, including Outline Agreements and Purchase OrdersIBRS financial reporting and pre-commitment managementBudget Planning Workbook managementSPMS reporting and budget variance analysisDefence Management and Finance Plan (DMFP)CAPT Tool budget managementInvoice validation, payment processing and financial complianceProcurement and contract administrationFinancial forecasting, expenditure monitoring and reportingAbout the ProjectThe IASPO Program / Information Assurance Systems Program Office (IASPO) is responsible for the acquisition, including modernisation through JP****, through-life sustainment through the CJC05 product agreement, and the Defence Communications Security Equipment Authority (DEFCOMSECEA) function of Defence's High Assurance Cryptographic Equipment (HACE) capability.The Joint Project ***** (JNT*****) HACE Remediation and Modernisation Program will ensure Defence and Other Government Organisations (OGOs) can continue to conduct secure and effective operations into the future.The project is managed under Capability Management (CM) and governance arrangements with the Joint Capabilities Group (JCG) as part of the JNT***** Integrated Project Team.Selection CriteriaEssential CriteriaThe RFQ specifies the following candidate requirements:Have an Australian Government security clearance of at least NV1.Ability to work on site for a minimum of 3 days a weekQualifications / experience as per aboveMandatory ExperienceExperience working with Defence budget or financesThe KEY Team will also consider applicants with transferable skills from other industries where applicants are eligible to hold a Defence Security Clearance.Why choose PinakaWe know the government ICT market and we keep things straightforward.
We take time to understand your background, your goals and the type of role that suits you.
We believe transparency is about more than rates and our margins are fair and always disclosed.How you are paid...You choose what's best for you.PAYG through PinakaThird-party payrollSelf-employed (own ABN)With a single, transparent and fixed margin, we ensure compliance to all state and payroll laws.
So that is one less thing for you to worry about.
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📌 Defence Finance Officer – Financial Management | Nv1 | Canberra
🏢 Canberra, Australian Capital Territory, Australia Defence Australia
📍 Canberra