Why You'll Love Working With Us
Some of the key benefits of joining Programmed include:
Join a newly established team supporting a major maintenance services contract
Develop your finance and commercial administration skills in a large-scale operational environment
Gain exposure to financial controls, reconciliations, reporting and contract administration
Work closely with experienced finance and operational leaders
Flexible location based in Geelong or Melbourne
Full-time permanent position with growth opportunities potential
Supportive culture focused on safety, teamwork and continuous improvement
Access to employee perks and professional development opportunities
About the Opportunity
Programmed Facility Management is seeking a detail-oriented
Finance Administrator
to support a major maintenance services contract.
Reporting to the Finance Manager, this role is responsible for delivering accurate and timely financial administration activities across the contract.
You will support financial governance through transaction processing, reconciliations, record management and month-end activities while working closely with Finance and Operations teams.
This is an excellent opportunity for an experienced finance administrator, accounts officer or bookkeeping professional looking to further develop their career within a large and dynamic operational environment.
Location:
Geelong or Melbourne, Victoria
Key Responsibilities
Financial Transaction Processing
Process and allocate contract overhead costs accurately and within required timeframes
Prepare manual invoices, credit notes, journals and financial adjustments
Prepare and validate payment journals for vendor invoices
Maintain payment records and monitor approval status
Investigate and resolve discrepancies and transaction issues




Financial Administration & Controls
Maintain accurate financial records and supporting documentation
Ensure financial transactions are processed in accordance with approved controls and procedures
Support internal audits, reviews and compliance activities
Protect confidential and commercially sensitive information
Identify and escalate risks, errors or control concerns
Reconciliations & Month-End Support
Perform reconciliations and data integrity checks
Assist in identifying and resolving missing or inaccurate financial information
Support accrual preparation and month-end finance activities
Assist the Finance Manager with reporting and administration requirements
Maintain financial system integrity and master data accuracy
About You
To be successful in this role, you will be highly organised, detail-oriented and comfortable working with financial information in a rapid-paced environment.
You will also possess:
Experience in finance administration, accounts processing, bookkeeping or a similar financial support role
Experience processing journals, adjustments, invoices or financial transactions
Understanding of reconciliations, accruals and month-end processes
Strong numerical and analytical skills
Excellent organisational and record-management capabilities
High attention to detail and accuracy
Intermediate Microsoft Excel skills
Strong written and verbal communication skills




Ability to work collaboratively across multiple teams
Current Driver Licence
Highly Regarded
Qualification in Accounting, Finance, Bookkeeping, Business Administration or a related discipline
Experience using enterprise finance systems
Experience supporting financial controls and governance processes
Experience within maintenance, construction, infrastructure, utilities or service delivery environments
Experience supporting high-volume transactional environments
About Us
Programmed Facility Management is a leading provider of asset management, maintenance and project management services across a multitude of industries.
Working with Programmed means becoming part of a business that values its people, prioritises safety and supports career development.
We take pride in delivering exceptional outcomes for our clients while fostering a workplace culture built on respect, collaboration and continuous improvement.
Work With Us
Join us on our mission to build outstanding people, strong customer partnerships and exceptional service outcomes.
Apply today.
Our Commitment
Programmed and PERSOL are committed to fostering a protected, inclusive and respectful workplace, underpinned by a culture of zero harm.
We value diversity and seek to build a workforce that reflects the communities in which we operate.
We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences.
We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part-time and job-share opportunities.
If flexibility would support your success in this role, we encourage you to apply.

📌 Finance Administrator (Melbourne)
🏢 Programmed AU
📍 Melbourne