Why You'll Love Working With Us
Some of the key benefits of joining Programmed include:
Play a central role supporting a major maintenance services contract
Work closely with senior leaders and operational teams
Variety in your day, from office coordination through to fleet and event management
Opportunity to make a visible impact on a growing contract team
Full-time permanent opportunity based in Docklands
Career development opportunities within administration, operations and leadership support
Supportive culture focused on safety, teamwork and continuous improvement
Access to employee perks and wellbeing programs
About the Opportunity
Programmed Facility Management is seeking a highly organised and proactive
General Administration Officer
to provide comprehensive administrative and operational support to a major maintenance services contract.
Based in Docklands, this role is critical to ensuring the smooth day-to-day operation of the office while supporting contract leaders and operational teams.
You will oversee office administration, fleet coordination, meetings and events, office resources and administrative systems, helping to create an efficient and well-supported working environment.
No two days will be the same.
From coordinating meetings and managing office equipment to supporting employee engagement initiatives and maintaining fleet records, this is an excellent opportunity for an experienced administrator who enjoys variety and takes pride in delivering exceptional support.
Key Responsibilities
Administrative Support
Provide high-level administrative support to the Contract Executive and Leadership Team
Prepare correspondence, reports, presentations and meeting documentation
Coordinate meetings, agendas, minutes and action tracking
Maintain administrative systems, records and documentation
Assist with contract reporting and operational administration activities
Fleet Management




Coordinate the organisation's vehicle fleet
Monitor vehicle servicing, maintenance and registrations
Maintain fleet records and pool vehicle bookings
Ensure vehicle compliance with organisational policies and requirements
Office Resources & Facilities
Manage office stationery and consumable supplies
Coordinate procurement of office equipment and furniture
Maintain office assets, including printers, photocopiers and other equipment
Monitor inventory levels and arrange replenishment as required
Support office accommodation and workplace requirements
Events & Employee Engagement
Coordinate internal meetings, training sessions and office functions
Assist with planning employee engagement activities and celebrations
Arrange catering, venues, equipment and event logistics
Support initiatives that contribute to a positive workplace culture
About You
To be successful in this role, you will be a highly organised administration professional who enjoys supporting teams, managing competing priorities and building positive relationships with stakeholders.
You will also possess:
Demonstrated experience in an administration, office management or business support role
Excellent organisational and time management skills
Strong written and verbal communication skills
High attention to detail and accuracy
Ability to manage multiple competing priorities
Strong customer service and problem-solving capabilities
Ability to work independently while supporting multiple stakeholders
Strong Microsoft Office skills, including Word, Excel,



Outlook and PowerPoint
Experience managing administrative systems and records
A proactive and adaptable approach to work
Current Driver's Licence
Highly Regarded
Experience coordinating fleet administration or vehicle management activities
Experience supporting senior leaders or management teams
Experience arranging meetings, events or training programs
Experience within maintenance, construction, utilities, infrastructure or service delivery environments
Certificate or qualification in Business Administration or a related discipline
About Us
Programmed Facility Management is a leading provider of asset management, maintenance and project management services across a multitude of industries.
Working with Programmed means becoming part of a business that values its people, prioritises safety and supports career development.
We take pride in delivering exceptional outcomes for our clients while fostering a workplace culture built on respect, collaboration and continuous improvement.
Work With Us
Join us on our mission to build outstanding people, strong customer partnerships and exceptional service outcomes.
Apply today.
Our Commitment
Programmed and PERSOL are committed to fostering a safe, inclusive and respectful workplace, underpinned by a culture of zero harm.
We value diversity and seek to build a workforce that reflects the communities in which we operate.
We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences.
We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part-time and job-share opportunities.
If flexibility would support your success in this role, we encourage you to apply.

📌 General Administration Officer (Melbourne)
🏢 Programmed AU
📍 Melbourne