We are seeking a highly organised, proactive and hands-on Project Coordinator / Office Manager to support the site team in delivering a premium resort project.
This is a varied role combining site administration, project coordination, subcontractor management and general office management.

Working closely with the Project Management team, subcontractors and resort management, you will play a key role in keeping site operations running smoothly, maintaining project documentation and ensuring the team has everything it needs to deliver a high-quality outcome.

If you thrive in a fast-paced construction environment, enjoy taking ownership and have a keen eye for detail, this could be the perfect opportunity for you.

Key Responsibilities Site & Office Management:

- Coordinate site services, including waste removal, site toilets, consumables and site sheds, liaising with suppliers to resolve issues as they arise.
- Order and maintain site signage, office supplies, tools and equipment, including raising purchase orders as required.
- Coordinate new worker inductions and collect trade start-up documentation prior to commencement on site.
- Manage site permits and act as the key contact for permit documentation.
- Capture daily site photographs and maintain relevant sections of the site diary, including trade numbers, visitors and mobile plant.
- Coordinate plant inductions through Procore.
- Review Safe Work Method Statements (SWMS) against the required checklist and coordinate quality assurance (QA) and Inspection and Test Plan (ITP) documentation.
- Coordinate Operation and Maintenance (O&M;) documentation and liaise with the relevant subcontractors.
- Organise site meetings, catering, BBQs and team activities as required.

Project Coordination & Administration

- Act as the key point of contact for the Lancemore Management team.
- Assist with the setup and administration of minor and major subcontractor contracts, preparing contract templates and gathering relevant trade information.




- Manage Procore invoices and assist with project cost forecasting by extracting and reviewing relevant information.
- Check supplier and subcontractor invoices and coordinate approvals.
- Monitor project preliminaries and assist with regular cost forecasting.
- Prepare meeting minutes and distribute them to relevant stakeholders.
- Assist with quality control, defect tracking and close-out activities.
- Support the Project Management team with general project coordination and administrative duties to ensure the smooth delivery of the project.

Working Requirements

- Participate in one site close per week, finishing at approximately 5.00 pm.
- Participate in a rotating Saturday roster, approximately one Saturday in seven.

About You To be successful in this role, you will bring:

- Previous experience in a Project Coordinator, Site Administrator or Construction Office Manager role, ideally within commercial construction.
- Strong organisational skills and the ability to manage multiple priorities in a busy site environment.
- Excellent attention to detail and a proactive, solutions-focused approach.
- Strong communication and relationship-building skills, with the confidence to liaise with subcontractors, suppliers, management and site personnel.
- Experience with construction project management systems, ideally Procore.
- Confidence with purchase orders, invoices, subcontractor documentation and project administration.
- The ability to work autonomously, take initiative and keep things moving without constant direction.
- A positive, team-oriented attitude and a genuine commitment to maintaining a well-organised, professional site.

Why Join This Project?

- Be part of an exciting 5-star resort development in the stunning McLaren Vale region.
- Work alongside an experienced construction team on a high-profile project.
- Enjoy a varied role where you can make a genuine contribution to the successful delivery of the development.
- Take ownership of an significant position at the heart of site operations.

Apply now to be considered for this exciting opportunity to contribute to a premium resort development in McLaren Vale.

📌 Project Coordinator (Adelaide)
🏢 CTC
📍 Adelaide