Permanent Part‑Time Administration Assistant

Permanent Part‑Time Administration Assistant
STAL Mechanical Fabrications | Braeside | Part‑time, 3 days per week

About us

STAL Mechanical Fabrications is a fast‑growing metal fabrication business specialising in mechanical pipe fabrication. We’re a hands‑on team that takes pride in quality work. We’re looking for an organised administrator to keep our office running smoothly, support us as we expand, and build their role alongside the business.

The role

This is a varied part‑time, on‑site role, 3 days per week with some flexibility on which days you work. Our factory runs 7am to 3pm, so this role suits someone who likes an early start. You’ll support both the office and the factory. You’ll be the first point of contact for clients and suppliers and will work closely with our Factory Manager.

Your duties will include:

Managing the office inbox and phones and responding to enquiries promptly

Liaising with clients on quotes, orders, delivery timeframes and general queries

Preparing quotes and invoices in Xero

Processing bills and receipts in Xero

Raising purchase orders and coordinating materials and supplies

Assisting the Factory manager with production and delivery schedules

Preparing and maintaining quality assurance documentation

Looking after HR, including running weekly payroll in Xero, managing leave and onboarding recent starters





Staying on top of quarterly and annual obligations such as WorkCover, LeavePlus, insurance renewals and supporting our bookkeeper with BAS

Running regular stocktakes across the factory and office

General administration such as filing, data entry and record keeping

About you

Highly regarded:

Strong working knowledge of Xero, including payroll, bills, quotes and invoicing

Confidence with both Google Workspace and Microsoft Office, including Gmail, Drive, Outlook, Word and Excel

Experience with construction industry payroll and insurances, or a willingness to learn

Experience with quality assurance documentation (helpful but not essential)

Experience using AI tools at work, or a willingness to complete AI capability training

You’ll also bring:

Previous experience in an administration role (manufacturing, trades or construction experience is a bonus)

Strong attention to detail, especially with figures

Clear, friendly communication on the phone and in writing

The ability to manage your own workload and juggle priorities

A practical, can‑do attitude in a busy workshop environment

What we offer

Part‑time hours: 3 days per week, with flexibility on days

Annual salary review

Company laptop and phone supplied

A supportive, down‑to‑earth team

Training and development, including AI capability training

A role that grows as the business grows

On‑site parking

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📌 Permanent Part-Time Administration Assistant (Melbourne)
🏢 Stal Fabrications
📍 Melbourne