Job Type: Full-time, Part-time

Job DescriptionWhy You'll Love Working With UsSome of the key benefits of joining Programmed include:Play a central role supporting a major maintenance services contractWork closely with senior leaders and operational teamsVariety in your day, from office coordination through to fleet and event managementOpportunity to make a visible impact on a growing contract teamFull-time permanent prospect based in DocklandsCareer development opportunities within administration, operations and leadership supportSupportive culture focused on safety, teamwork and continuous improvementAccess to employee benefits and wellbeing programsAbout the OpportunityProgrammed Facility Management is seeking a highly organised and proactive General Administration Officer to provide comprehensive administrative and operational support to a major maintenance services contract.Based in Docklands, this role is critical to ensuring the smooth day-to-day operation of the office while supporting contract leaders and operational teams. You will oversee office administration, fleet coordination, meetings and events, office resources and administrative systems, helping to create an efficient and well-supported working environment.No two days will be the same. From coordinating meetings and managing office equipment to supporting employee engagement initiatives and maintaining fleet records, this is an excellent opportunity for an experienced administrator who enjoys variety and takes pride in delivering exceptional support.Key Responsibilities Administrative SupportProvide high-level administrative support to the Contract Executive and Leadership TeamPrepare correspondence, reports, presentations and meeting documentationCoordinate meetings, agendas, minutes and action trackingMaintain administrative systems,



records and documentationAssist with contract reporting and operational administration activitiesFleet ManagementCoordinate the organisation's vehicle fleetMonitor vehicle servicing, maintenance and registrationsMaintain fleet records and pool vehicle bookingsEnsure vehicle compliance with organisational policies and requirementsOffice Resources & FacilitiesManage office stationery and consumable suppliesCoordinate procurement of office equipment and furnitureMaintain office assets, including printers, photocopiers and other equipmentMonitor inventory levels and arrange replenishment as requiredSupport office accommodation and workplace requirementsEvents & Employee EngagementCoordinate internal meetings, training sessions and office functionsAssist with planning employee engagement activities and celebrationsArrange catering, venues, equipment and event logisticsSupport initiatives that contribute to a positive workplace cultureAbout YouTo be successful in this role, you will be a highly organised administration professional who enjoys supporting teams, managing competing priorities and building positive relationships with stakeholders.You will also possess:Demonstrated experience in an administration, office management or business support roleExcellent organisational and time management skillsStrong written and verbal communication skillsHigh attention to detail and accuracyAbility to manage multiple competing prioritiesStrong customer service and problem-solving capabilitiesAbility to work independently while supporting multiple stakeholdersStrong Microsoft Office skills, including Word, Excel,



Outlook and PowerPointExperience managing administrative systems and recordsA proactive and adaptable approach to workCurrent Driver's LicenceHighly RegardedExperience coordinating fleet administration or vehicle management activitiesExperience supporting senior leaders or management teamsExperience arranging meetings, events or training programsExperience within maintenance, construction, utilities, infrastructure or service delivery environmentsCertificate or qualification in Business Administration or a related disciplineAbout UsProgrammed Facility Management is a leading provider of asset management, maintenance and project management services across a multitude of industries.Working with Programmed means becoming part of a business that values its people, prioritises safety and supports career development. We take pride in delivering exceptional outcomes for our clients while fostering a workplace culture built on respect, collaboration and continuous improvement.Work With UsJoin us on our mission to build outstanding people, strong customer partnerships and exceptional service outcomes. Apply today.Our CommitmentProgrammed and PERSOL are committed to fostering a safe, inclusive and respectful workplace, underpinned by a culture of zero harm. We value diversity and seek to build a workforce that reflects the communities in which we operate.We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences. We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part-time and job-share opportunities.If flexibility would support your success in this role, we encourage you to apply.

📌 General Administration Officer (Melbourne)
🏢 Programmed AU
📍 Melbourne