An exciting opportunity for an experienced Executive Assistant to step into a broad and influential role

An exciting opportunity for an experienced Executive Assistant to step into a broad and influential role supporting an executive while taking ownership of the smooth day-to-day operations of a professional national organisation.

Your new company

This NGO represents a diverse and highly regarded industry across ACT/ NSW. With its head office based in Canberra and employees working across multiple locations, the organisation offers a collaborative, professional and supportive environment with a strong focus on delivering value to its members.

Your new role

As the Executive Assistant, you will provide high-level, proactive support to the director. You will manage competing priorities, anticipate executive requirements and ensure important matters are followed through efficiently.

Your responsibilities will include:

- Providing proactive executive support to the director
- Managing complex diaries, meetings, scheduling and executive priorities
- Monitoring executive correspondence and coordinating responses and follow-up actions
- Preparing executives for meetings and ensuring relevant information and documentation is available
- Providing administrative to the broader team.
- Overseeing the smooth day-to-day running of the Canberra office
- Managing and supporting the Administration Officer
- Coordinating general enquiries, team communications and administrative requirements.
- Supporting broader operational priorities across the organisation

What you'll need to succeed

You will be an experienced Executive Assistant or senior executive support professional who enjoys working in a busy environment where no two days are the same.
You will bring:





- Demonstrated experience providing high-level support to senior executives
- Strong diary, inbox and workflow management capabilities
- Excellent organisational skills with the ability to manage competing priorities and deadlines
- Confidence managing up and anticipating the requirements of senior executives
- Strong written and verbal communication skills
- The ability to build effective relationships with senior leaders, colleagues and external stakeholders
- Experience coordinating agendas, minutes and follow-up actions
- Solid Microsoft Office skills with exposure to SharePoint and CRM systems
- A proactive, solutions-focused approach and willingness to get involved across the organisation
- Excellent judgement, discretion and attention to detail
- The confidence to work autonomously and make decisions when required

You will be someone who genuinely enjoys being the person who keeps things moving. You will be approachable, highly organised and comfortable balancing executive support with broader operational responsibilities.

What you'll get in return

This is an opportunity to take on a varied and trusted position with significant exposure to senior leadership. You will work closely with the director while becoming an important coordination point across the organisation.

The breadth of the position provides an opportunity to move beyond traditional executive support and develop further experience across people coordination, office operations, systems and organisational administration.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

📌 Executive Assistant & Operations Manager (Canberra)
🏢 Hays
📍 Canberra