About the Role:

Working with our Project Managers, you will support contract administration, procurement, budgeting, and project documentation across multiple construction projects.

Day-to-Day Responsibilities:

- Prepare and manage subcontractor documentation, agreements and procurement workflows.
- Assists in coordinating tender paperwork, supplier quotations and procurement documents.
- Liaise with clients. subcontractors, suppliers, and site teams to resolve routine project inquiries.
- Monitor project budgets, expenditure, and cash flow records, progress schedules, track key project milestones and prepare project progress reports.
- Process progress claims, invoices, and contract variations.
- Process progress claims, invoices, purchase orders and project variations.
- Coordinate building approvals, permits and relevant authority applications.
- Maintain complete project documentation, contract records and administrative files.
- Provide comprehensive project administrative support to Project Managers across active construction sites.





Qualification

To succeed in this role, you will have:

- AQF Diploma or higher qualification in Project Management, Business Administration, Construction Management, or related field, or at least three years of relevant project administration experience.
- Prior experience in project administration or coordination within construction, engineering, or related industries.
- Strong knowledge of general project administration or coordination within construction, engineering or related industries.
- Excellent written and verbal communication skills in English and Mandarin to liaise effectively with clients, subcontractors and project teams.
- Strong organisation skills and proficiency in Microsoft Office (Excel, Word, Outlook) and general project tracking tools.
- Ability to work independently, manage multiple tasks and adapt to a quick-paced environment.

📌 Project Administrator (Melbourne)
🏢 United Civil Constructions
📍 Melbourne