Job Description

About the Companyn

An exciting opportunity exists for a highly capable, proactive and autonomous Executive Assistant to support two Directors within a high-growth property and investment environment.

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This is a pivotal role sitting at the centre of a fast-paced, entrepreneurial business, providing high-level executive support while acting as a trusted extension of leadership across both strategic and operational priorities.

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Offered as a 12-month maternity leave contract, this role provides the chance to join a highly collaborative business known for its strong culture, connected team environment, and genuine investment in its people.

Benefitsn

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- Annual bonus structure
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- Onsite parking provided
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- Fully equipped onsite gym
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- Regular social events and company-wide celebrations
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- Opportunity to sit within leadership discussions and contribute beyond traditional EA responsibilities
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- Highly collaborative, high-performing office environment
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About the Rolen

You will act as the key coordination point for two Directors, ensuring seamless diary management, communication flow, stakeholder engagement, travel coordination, and operational support across a dynamic and fast-moving business.

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Supporting one highly driven and fast-paced Director alongside a secondary Director, this role requires someone who thrives operating as a true business partner; anticipating needs, solving problems before they arise, and keeping multiple moving pieces operating seamlessly.

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This is far more than a traditional Executive Assistant role. You will become deeply embedded within the leadership team, contributing to discussions, supporting business initiatives, and acting as a trusted right-hand.

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The successful candidate will be highly organised, commercially minded, proactive, and confident operating within an environment that moves quickly and requires initiative.
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Key Responsibilitiesn

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- Provide proactive, high-level Executive Assistant support across professional and personal matters
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- Manage complex diary coordination, scheduling, and competing priorities
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- Coordinate domestic and international travel arrangements and detailed itineraries
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- Manage inboxes, communications, and stakeholder engagement on behalf of Directors
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- Provide personal assistant support including appointments, lifestyle coordination, and ad hoc requirements
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- Act as a trusted gatekeeper and key point of contact across internal and external stakeholders
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- Prepare meeting materials, agendas, presentations, and documentation
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- Coordinate company events, leadership activities, and team initiatives
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- Participate in leadership discussions and contribute to broader business initiatives
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- Drive operational efficiencies and ensure priorities continue moving forward
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Requirementsn

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- Proven experience as an Executive Assistant supporting senior leaders within fast-paced environments
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- Demonstrated ability to anticipate needs and operate proactively with minimal direction
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- Experience supporting highly driven, fast-moving executives
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- Strong organisational skills with the ability to manage competing priorities and changing demands
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- Exceptional communication skills with strong emotional intelligence and business maturity
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- Ability to confidently push back, influence, and challenge where appropriate
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- Highly organised with exceptional attention to detail
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- Professional, calm, adaptable, and solutions-focused approach
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- Previous experience within entrepreneurial, investment, property, startup, or high-growth environments will be highly regarded
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How to Apply

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Click APPLY or email your resume to [email protected]

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📌 Executive Assistant (Melbourne)
🏢 Brook Recruitment
📍 Melbourne