- $89,841 - $96,829 + up to 15.4% Superannuation
- Bungendore - NSW

The Role
The right candidate for these roles will thrive in a dynamic and fast-paced work environment where they can work independently to help deliver Headquarters Joint Operations Command (HQJOC) missions.

To be successful in these roles you are outcome-focused with a high level of attention to detail and be able to engage constructively and provide assistance to a range of critical stakeholders. Demonstrated experience with managing competing priorities and exceptional time management skills are essential.

As J3 Branch Administration Officer, you could expect to undertake a broad range of activities including:

- Providing administrative, executive and secretariat support to Branch directorates and teams, including coordinating meetings, planning activities, agendas, minutes and action tracking.
- Assisting in the coordination of branch workflows, task management and business support activities to ensure priorities, deadlines and deliverables are achieved.
- Supporting the development, preparation and quality assurance of correspondence, briefs, reports, planning products, briefing materials and other executive documentation.
- Managing stakeholder engagement and communication activities, including maintaining contact networks, distribution groups, collaboration platforms and information-sharing arrangements.
- Assisting in the coordination of domestic and international travel, visits, planning conferences and engagement activities, including liaison with relevant agencies and external stakeholders.
- Maintaining effective records, information and document management practices, including SharePoint administration, document control and compliance with governance requirements.
- Supporting project, planning and exercise activities through the management of schedules,



trackers, registers, action logs and administrative coordination requirements.
- Developing and maintaining administrative systems, templates, procedures and business processes that improve efficiency and support organisational outcomes.
- Assisting with governance, finance, workforce, security and compliance activities in accordance with Defence policies and procedures.
- Contributing to continuous improvement initiatives and providing high-quality administrative support across the Branch and wider Headquarters Joint Operations Command.

About our Team
The J3 Operations Branch is responsible for the planning, coordination and conduct of operations on behalf of the Commander of Joint Operations. Operating at the heart of HQJOC, the J3 branch monitors ongoing activities, coordinates responses to emerging events and crises, and ensures the effective execution of Defence operations.

The J3 Branch is a diverse and integrated team comprising ADF members, APS employees and contractors, all working together to deliver operational outcomes. Staff engage with a broad range of stakeholders across Defence and government, providing a unique opportunity to contribute to national security in a fast-paced and dynamic environment.

As the Administration Officer, you will work within the J3 Executive Team and provide direct administrative support across the Branch. This includes coordinating executive functions,



managing branch governance and business processes, supporting workforce and personnel administration, and assisting in the delivery of branch priorities to enable effective operational outcomes.

As Defence’s greatest asset is our people, we offer generous remuneration and conditions as our commitment to you.

Our Ideal Candidate
Headquarters Joint Operations Command is a quick paced and dynamic working environment. We are seeking energetic and collaborative people to join the team. You will need to be highly organised, with highly developed communication skills (written and verbal) and be adept at working within a high-paced team environment.

You will thrive under pressure and have the ability to work in peak periods, and other instances as required. We are looking for individuals with exceptional organisational skills, able to communicate effectively and work collaboratively. The ideal candidate has excellent attention to detail and possesses well-developed organisational and priority-management skills.

To be successful in this role you will need to:

- Use your initiative and solve problems;
- Complete tasks, plan, and coordinate business priorities;
- Successfully develop and implement Branch administrative procedures;
- Work collaboratively in a team-based environment;
- Actively participating in, and contributing to, team and organisational objectives;
- Be an excellent communicator who can liaise with a range of internal and external stakeholders;
- Experience in providing secretariat support coordinating briefing packs, writing minutes and supporting the coordination across the Command;
- Be self-motivated, pro-active, organised, and enjoy being part of a team; and
- Have good judgement.

Information Pack (PDF Version) Opens in new window

📌 APS 5 - Administration Officer (Bungendore)
🏢 Australian Department Of Defence
📍 Bungendore