Expertise and Functions:

Perform administrative and office staff management functions, including scheduling and appointment management (using Microsoft Outlook or equivalent tools), telephone answering and message taking, faxing, copying, word processing and presentation preparation, suspense and task tracking, assisting with timecard record keeping

Take delivery of mail and couriered packages

Assist with requesting quotes from vendors

Assist with organizing and documenting receipts for company credit card vouchers

Maintain organization of office common areas, break room, and supply room

Schedule and set up conference room for both company and customer functions – planning/purchasing food and refreshments as needed

Order day-to-day consumable office supplies as needed

Assist in development/coordination/scheduling of office sponsored events, such as family days

Manage facility needs such as waste management, preventative building maintenance, custodial and landscaping needs; handle associated service contracts, and supervise associated contractors

Allocate office space according to needs; procure any needed office furniture

Obtain quotes and submit requests for purchases and upgrades for the building

Track Contract Data Requirements List (CDRL) deliverables from preparation through approval while keeping stakeholders informed

Review, submit, and file reports, spreadsheets, agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance while maintaining configuration control of documents, as requested





Other duties as assigned

Education/Training:

Associate’s Degree in a managerial field required

Bachelor’s Degree in managerial field preferred

Educational requirement may be waived with 5 years of experience in addition to requirement below

Experience:

5+ years of experience supporting management personnel

Experience supporting management personnel within the DoD preferred

Ability to coordinate facility repairs

High proficiency in Microsoft Office Suite

Qualified appearance and demeanor

Excellent customer service attitudeAbility to multi-task, prioritize, and work independently

Strong written and verbal communication skills

Security:

Must be a US citizen

Ability to obtain a security clearance may be required

Physical Requirements:

Prolonged periods sitting at a desk and use of computer screens

Frequent wrist, hand, and finger movements using a keyboard, mouse, and handwriting

Must be able to lift up to 20 pounds at times

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D;)

Paid Time Off (Vacation, Sick & Public Holidays)

Short Term & Long Term Disability

Training & Development

Wellness Resources

Salary: The projected salary range for this position is $15 -$22/hr. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.

📌 Senior Administrative Assistant (Byron Bay)
🏢 KIHOMAC
📍 Byron Bay