POSITION DESCRIPTION

Position Title: Event and Commercial Manager

Reports to: Executive Director Direct Reports: NilLocation/s: Hybrid - Triathlon WA Office – SportsHQ, Floreat Employment Status: Full Time

EmploymentConditions

- Staff are employed in accordance with the terms and conditions outlined in their contract.
- Normal business hours are 9am to 5.00pm, Monday to Friday. This position may involve hours outside normal business hours including weekends, early mornings and evenings on occasion. Employees will be offered time in lieu in line with Triathlon WA policies.
- Attendance at pre-determined Triathlon WA events and activities is expected

About Us Triathlon WA is a not for profit, member-based organisation which is governed by a volunteer Board of Directors. It is the peak sporting body for triathlon and multisport in Western Australia and is affiliated with AusTriathlon.Triathlon WA’s vision is to create a happier, healthier and more connected community through triathlon and multisport experiences.

The Event and Commercial Manager reports directly to the Executive Director and is responsible for the management and execution of the TWA events portfolio. This role encompasses overall planning and coordination of the events on offer for the Triathlon WA community. Through proactive leadership and innovative thinking, the Event and Commercial Manager will be measured against;

- Management of commercial operations of the TWA events portfolio
- Outcome and growth of events, sponsors, and participants for TWA events
- Engagement with key stakeholders and partners to ensure successful delivery of events





The TWA Events portfolio currently consists of;

- Busselton Festival of Triathlon
- Every Woman Triathlon
- Annual Awards
- Open Day/Season Launch
- Annual General Meeting

Your contribution to our workplace culture is to:

- Be committed to, and at all times, displaying behaviours consistent with Triathlon WA’s values which include being; Engaged Proactive Accountable Inclusive
- Be open minded and embracing of TWA’s employees, communities & stakeholders
- Contribute to a protected and healthy workplace at all-times and embrace learning and development

Responsibilities

Accountabilities Overview of Tasks

PartnershipDevelopment

- Manage, maintain and enhance current partnership arrangements
- Source new partnerships for events portfolio
- Prepare relevant contractual sponsorship arrangements and reporting
- Implement sponsorship deliverables and reporting requirements
- Source and manage exhibitors and food vendors at events
- Maintain effective relationships with all key stakeholders

Management

- Establish annual event budgets in conjunction with Executive Director
- Effectively manage allocated event budgets and allocation of resources
- Management of stakeholders and contractors in accordance with budget
- Acquittal of all funding and grant applications for the events





Event Operations

- Coordinate event activities to achieve participation and budget targets
- Oversee all logistical operations of the events in collaboration with stakeholders to ensure high standard of event delivery
- Monitor, evaluate and report on existing operations to ensure viability and alignment with strategic objectives of Triathlon WA
- Ensure systems are in place to effectively manage all aspects of events, including registration, results and post-event evaluation

Marketing and Media

- Co-develop and oversee the implementation of the annual event media and marketing campaigns in conjunction with marketing team
- Maintain regular contact with key event media personnel pre and post events
- Oversee participant communication platforms (EDM, CRM) for all TWA events

Human Resources

- Management of event stakeholder contracts (Race Director, Operations)
- Ensure all required documentation is obtained from contractors & suppliers to satisfy OH & S requirements
- Provide assistance & guidance to Volunteer Manager, including set up of volunteer management platform

Reporting & Documentation

- Prepare post event reports within required timeframes
- Oversee stocktake & maintain levels of event consumables, merchandise and event equipment keeping and communication to stakeholders
- Other reports as requested by Executive Director

CANDIDATE PROFILE IDEAL NICE TOHAVE

YOUR EXPERIENCE

Demonstrated experience in marketing events or sport/participation

Event management of a State or National Sporting Association

Qualifications in

📌 EVENTS AND COMMERCIAL MANAGER (Western Australia)
🏢 Triwa
📍 Western Australia