Ambient Services Group is an all-in-one commercial asset maintenance provider serving metropolitan Sydney. We work behind the scenes on some of the city’s biggest buildings, offering everything from long-term asset management to emergency spot repairs.

Due to ongoing company growth, we are seeking an experienced HVAC Service Coordinator to join our Service Division, based in Hillsdale.

Job tasks and responsibilities

Coordinate and schedule service and maintenance jobs

Manage service enquiries, job creation, and SimPRO data entry

Prepare and follow up on quotes for small works

Raise purchase orders and order required materials

Review technician reports and process timesheets

Generate invoices and follow up overdue payments

Maintain subcontractor compliance and supplier documentation

Issue WHS documents and track site-specific safety requirements

Support onboarding, reporting, and continuous improvement initiatives

Skills and experience





Proven experience coordinating field technicians in a service-based or maintenance environment (HVAC, or similar trade)

Strong working knowledge of SimPRO or similar software – including job scheduling, quoting, purchase orders, invoicing, and job costing

Exceptional organisational skills with the ability to manage multiple priorities and respond quickly to urgent issues

Confident communicator with solid interpersonal skills – capable of engaging with clients, suppliers, and technicians

High level of attention to detail, especially in documentation, compliance tracking, and financial accuracy

Ability to work both independently and as part of a collaborative service team

Understanding of WHS requirements and familiarity with issuing site documentation (e.g., SWMS, MSDS)

📌 HVAC Service Coordinator (Sydney)
🏢 Ambient Services Group
📍 Sydney