Selection Criteria SC1 Administration and Organisation Demonstrated administrative and organisational skills, including the ability to manage competing priorities, meet deadlines and support the efficient operation of a busy school office. SC2 Student Attendance and Engagement Demonstrated ability to maintain accurate attendance records, follow up student absences and support student engagement and wellbeing using established school procedures. SC3 Data Management and Accuracy Demonstrated ability to enter, maintain and check information accurately, use school information systems and maintain confidential records. Experience with VASS or VCE administration is desirable. SC4 Communication and Relationships Demonstrated written and verbal communication skills and high-level interpersonal skills, including a capacity to develop constructive relationships with students, parents and other staff. SC5 Teamwork and Qualified Practice Proven ability to contribute to and work both in a team environment and independently, including the ability to maintain discretion and confidentiality. Demonstrated high level organizational and time management skills and initiative. Role Holiday attendance is not a requirement for this position. Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs. Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.



This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management. The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations. This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management. An education support class position supports the educational services being provided to students,



but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

A. Student Attendance and Engagement

- Monitor and manage student attendance records, ensuring accurate and timely data entry.
- Daily review and maintenance of homegroup attendance rolls.
- Managing student attendance databases and required documentation, ensuring Departmental Policy is followed.
- Following up on student absences, liaising with families and staff as needed.
- Generate reports for Year level leaders and managers that identify students requiring additional attendance support.
- Understand the underlying causes of student absences to support parent conversations
- Complete and submit Departmental referrals such as DET Absences and Navigator.
- Attend meetings as required to support discussion of supports for students at risk.
- Manage student attendance in the ' U' class and tier 3 absences.

B. Supporting Student Engagement

- Providing initial student wellbeing triage before referring to the Wellbeing Centre.
- Assist students to engage in self-regulation strategies in line with the School¿s Wellbeing and Engagement Policy.
- Supervise and support students requiring regulation breaks and additional academic support in designated spaces.
- Administering uniform-related tasks and support.

C. Incident Follow up and Student Support

- Assist in tracking and documenting student academic, wellbeing and behaviour

📌 -3 Senior Sub School Assistant, Careers (Warrnambool)
🏢 Government schools
📍 Warrnambool