Employment type: To be confirmed
Location: Clinic locations and/or remote work arrangements, as agreed
Reports to: CEO / Director

About the role

Reverence Community Care is seeking a capable and organised Finance and Business Assistant to support our financial administration, business operations, HR administration, recruitment, and workforce coordination. This varied role is suited to someone with a background in finance, accounting, business management, or business administration who can manage detail-sensitive work, coordinate competing priorities, and work collaboratively with management and the wider team.

The role combines finance and bookkeeping support with recruitment and employee administration, practitioner workforce coordination, compliance documentation, and executive support. The successful candidate will maintain accurate records, follow established processes, protect confidential information, and escalate matters requiring approval.

Finance and bookkeeping

- Maintain financial records, code transactions, assist with bank reconciliations, and organise month-end information.
- Support accounts payable, expense claims, reimbursements, invoice checks, and overdue invoice follow-ups.
- Prepare financial reports and assist with budgets, cash-flow forecasts, and variance monitoring.
- Prepare payment batches and supporting documents for authorised review, following financial controls.

Payroll and contractor payments

- Collect and validate employee timesheets, rostered hours, travel kilometres, leave, allowances, and contractor invoices.
- Coordinate payroll information and employee payroll onboarding in Xero, working with the Operations Manager and authorised management.

Recruitment and talent acquisition

- Manage communication with external recruiters and recruitment agencies.
- Advertise roles on Indeed, social media, and other approved platforms; source and screen candidates.
- Coordinate first-round interviews, candidate follow-ups, second-round interviews, and recruitment records.

Employee onboarding, offboarding and HR administration

- Collect onboarding documents, arrange reference checks,



prepare contracts, and coordinate signatures.
- Ensure required documents are completed, including the employee handbook, code of conduct, and personal details form.
- Set up BrightHR profiles and coordinate induction, training, system access, exit procedures, and return of company property.
- Maintain confidential employee records in BrightHR and OneDrive; administer leave records, availability changes, and workplace concern documentation.

Workforce planning, rosters and performance

- Monitor practitioner capacity, discipline coverage, availability, and emerging vacancies with relevant managers.
- Maintain staff rosters in BrightHR and coordinate approved changes.
- Coordinate monthly performance evaluations and Employee of the Month processes, as well as quarterly and annual performance reviews.

Training, credentials and documentation

- Track mandatory training, refresher training, registrations, credentials, agreements, approved rates, renewals, and expiry dates.
- Check induction and training progress weekly during employees' first three months and follow up on outstanding requirements.
- Maintain the company practice manual and coordinate SOP updates, version control, reviews, approvals, and staff access.

Supervision and meeting administration

- Coordinate practitioner supervision sessions with supervisors and practitioners, including one-to-one sessions with Anmeet when required.
- Maintain meeting minutes and recordings, circulate documents for review and signature where required, and file records in OneDrive.
- Track outstanding signatures, actions, and follow-ups.

Business, supplier and operational support

- Support financial and business reporting, research, and management projects.




- Coordinate supplier records, quotations, procurement documentation, facilities and maintenance requests, and asset registers.
- Provide administrative support to the CEO/Director and collaborate with the Operations Manager and administration team.

About you

- A qualification or relevant educational background in finance, accounting, business management, business administration, or a related field.
- Practical experience in finance administration, bookkeeping, accounts payable, payroll support, HR administration, or business operations.
- Robust numerical, analytical, organisational, and problem-solving skills with excellent attention to detail.
- Confident written and verbal communication skills and the ability to coordinate with employees, contractors, recruiters, suppliers, and management.
- Ability to manage multiple priorities, maintain confidential records, follow procedures, and work independently while collaborating with a team.
- Experience with Xero or similar accounting systems and BrightHR or similar HR systems is desirable.
- Experience with recruitment coordination, workforce planning, performance review administration, and document control is an advantage.
- Experience in healthcare, allied health, or an NDIS-related organisation, and knowledge of relevant Australian employment, payroll, privacy, and workplace safety requirements, would be advantageous.

Important role boundaries

The role prepares, coordinates, and administers assigned processes. Payment releases, refunds, final employment decisions, remuneration changes, binding contracts, and significant business commitments must be approved by the CEO/Director or another authorised decision-maker in accordance with organisational procedures.

How to apply

Please submit your resume and a brief cover letter outlining your relevant finance, business administration, HR, or operations experience and the skills you would bring to the role.

Pay: $39.00 – $40.00 per hour

Expected hours: 36.0 – 40.0 per week

Work Location: Hybrid remote in Williams Landing VIC 3027

📌 Finance and Business Assistant (Williams Landing)
🏢 REVERENCE COMMUNITY CARE
📍 Williams Landing