King's Own Institute (KOI) is a leading private institution of higher education located in central Sydney and Newcastle, Australia, offering high-quality accredited diploma, undergraduate and postgraduate courses in Accounting, Business, Management, Information Technology (IT) and postgraduate courses in TESOL (Teaching English to Speakers of Other Languages).

About the Role

The Registrar is responsible for the leadership and effective management of student administration across King's Own Institute (KOI). The role ensures integrity of student records, regulatory compliance, efficient administration of the student lifecycle from admission to graduation, and high-quality governance support for academic decision-making bodies.

Key Responsibilities

Student Lifecycle Management

Oversee admissions, enrolment, orientation, progression, leave of absence, deferrals, withdrawals and graduation processes.

Ensure accurate student records and data integrity across all systems.

Oversee conferral, certification, transcripts and institutional academic records authority.

Lead service excellence in student administration across Sydney and Newcastle campuses.

Governance & Secretariat Support

Provide secretariat oversight for Academic Board and relevant committees.

Maintain registers, action logs, schedules and governance records.

Ensure implementation and tracking of resolutions.

Regulatory Compliance

Support compliance with TEQSA, HESF, ESOS Act, National Code, CRICOS and internal policies.

Coordinate statutory reporting, student data returns and regulatory evidence requests.

Monitor compliance risks relating to student administration.

Lead and develop administration teams.





Exercise data analytics to improve student experience, turnaround times and operational efficiency.

Drive digital transformation and process improvement initiatives.

Stakeholder Management

Liaise with students, staff, executives, regulators and external partners.

Work collaboratively with Academic, Finance, IT, Marketing and HR teams.

About You

Strategic thinking

High integrity and confidentiality

Strong judgement and decision-making

Operational excellence

Essential Qualifications & Experience

Relevant tertiary qualifications.

Minimum 5 years similar senior leadership experience in higher education administration.

Strong knowledge of TEQSA, HESF, ESOS, National Code and student administration frameworks.

Experience managing student management systems and data reporting.

Excellent governance, communication and stakeholder management skills.

Demonstrated leadership capability across multi-disciplinary teams.

A demonstrated record of innovation, achievement and quality improvement in teaching

Experience managing and coordinating staff from diverse backgrounds and cultures

Experience in analysing data, creating reports and making recommendations

What We Offer

Chance to make a significant contribution to a growing higher education institution

Collaborative and supportive executive team

Employee Assistance Program (EAP)

Candidate MUST reside in Sydney NSW

Candidate MUST hold a PR or Citizen work rights

Only shortlisted candidates will be contacted

No recruiters or agencies

King's Own Institute is committed to fostering diversity and inclusion in the workplace. We encourage applications from candidates of all backgrounds.

📌 Registrar (Sydney)
🏢 King's Own Institute
📍 Sydney