On Rail Industries Pty Ltd – Riverstone NSW

Key responsibilities

- Receive, check and enter supplier invoices, matching them to purchase orders, delivery records and agreed pricing where applicable.
- Confirm appropriate coding and GST treatment, identify duplicate invoices and obtain approval before payments are prepared.
- Reconcile supplier statements, investigate discrepancies and follow up missing invoices, credits and outstanding queries.
- Prepare scheduled payment runs for management approval and maintain accurate supplier records. Verify changes to bank details through an agreed independent check.
- Monitor payment due dates and communicate upcoming commitments or overdue items to management.
- Prepare and issue customer invoices for plant hire, labour, transport and other services using approved rates, purchase orders, dockets and supporting records.
- Liaise with operations to confirm hours, hire periods, variations and additional charges before invoicing.
- Track completed work and outstanding documentation to minimise missed charges and invoicing delays.




- Respond to billing queries and prepare credit notes or adjustments with the required approval.
- Allocate customer receipts, reconcile account balances, issue statements and follow up overdue accounts professionally, escalating disputes or payment concerns.

About you

Experience in accounts payable, customer invoicing and general office administration.

Confident use of accounting software, Microsoft Excel, Outlook and Word, with the ability to learn business systems.

Solid attention to detail, accurate data entry and the ability to reconcile accounts and resolve discrepancies.

Good organisation, clear communication and the ability to prioritise competing deadlines.

Professional handling of confidential information, sound judgement and a proactive approach to following up issues.

Interest in developing leadership skills and taking on broader office management responsibilities.

Experience in plant hire, rail, construction or transport, and relevant bookkeeping or business administration qualifications, would be advantageous.

📌 Accounts and Office Coordinator (Sydney)
🏢 On Rail Industries
📍 Sydney